POSITION OVERVIEW

A leader in hospice palliative care service, Hospice of Waterloo Region provides community hospice supports, operates an 11 bed residential hospice, and supports the financial reporting for another healthcare partner organization.  This position is responsible for the accurate posting of payroll and financial records along with regular funder reporting.  

POSITION SPECIFIC RESPONSIBILITIES

• Payroll processing including:
• Setup and maintenance of employee data in accounting software,
• Collection of bi-weekly time sheets, entry of time into payroll software, processing of payroll payments
• Compiling bi-weekly payroll reports for vacation days accrued/used and sick time used
• Preparing and submitting payroll remittances/payables bi-weekly (Receiver General, WSIB, EHT, RRSP, etc)
• Preparing and submitting annual payroll reconciliations (Receiver General, WSIB, EHT)
• Preparing and issuing annual employee T4 slips, T4 Summary
• Responding to employee questions and inquiries regarding payroll
• Participate in budget and review meetings regarding salaries and benefits
• Accounts Payable including:
• Assembly of all incoming invoices/bills, including VISA statements, matching to required backup, posting to correct G/L Class and accounts
• Processing all monthly/quarterly employee expense sheets and posting to correct G/L Class and accounts.
• Preparing all cheque and electronic payments for outstanding payables
• Accounts Receivable
• Process all received payments and post to accounting software
• Prepare and make all weekly bank deposits
• Post all Ministry funding remittances
• Prepare monthly journal entries

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Minimum 5 years prior experience in bookkeeping/accounting.
• Experience in payroll processing
• Post secondary certificate or degree in bookkeeping/accounting
• Understanding of non-profit and health care sectors

SKILLS AND ATTRIBUTES

• Organized with a strong attention to detail
• Ability to prioritize competing tasks working autonomously and within a team
• Excellent communication skills, which includes; courtesy, tact, discretion, providing detailed explanations, interpretation and diplomacy.
• Proficiency in the use of computer hardware & software, particularly in Microsoft Excel, Quickbooks
• Open, flexible and non-judgmental
• Ability to adapt to changing requirements and environment.
• Ability to manage time and quality pressures.
• Self motivated, committed, very organized and sensitive to the needs of staff and clients.