Job Posting 101220

Finance and Benefits Administrator
Encompass Support Services Society
Vancouver & Lower Mainland, Fraser Valley
Langley, BC
closed 4 days ago (Fri, 24 May)
part time

Encompass Support Services Society is an accredited, non-profit agency that provides a wide range of programs and support services in Langley and Aldergrove for over 25 years. We help to build strong, sustainable communities by offering inclusive, accessible services tailored to meet the changing needs of the individuals and community we serve.

At Encompass, we are committed to a journey towards cultural humility and safety; for the well-being of those we serve and those, we work along-side. We gratefully acknowledge that the programs, services and offices of Encompass are on the unceded, sovereign Indigenous lands of the Coast Salish People. This includes the territories of Kwantlen, Katzie, Matsqui and Semiahmoo First Nations. We also acknowledge the First Nations, Inuit, and Métis people who make Langley their home.

Our purpose is to strengthen the health and vitality of community by identifying and responding to community needs, collaborating to enhance the lives of those we serve, while cultivating effective and sustainable partnerships.

Our vision is to empower individuals, to connect people, and to enrich lives. We value community, integrity, excellence, accountability, dynamic leadership and culture, advocacy, diversity, empowerment and collaboration.
Our programs and supports are designed to build new skills, to foster healthy, productive lifestyles and to improve access to services within our community. Services are low-barrier, all-inclusive and at no cost to participants. Annually, we provide services to over 2500 individuals and families.

The Opportunity

We are currently looking for self-directed, engaging, energetic Part-Time Finance and Benefits Administrator to join our growing team. Provide a variety of financial administration in the areas of payroll, payables, deposits, benefits, reconciliations and receivables. Works alongside the Finance Team.

JOB POSTING: 2024-0100 Finance and Benefits Administrator
DATE: May 3, 2024
POSITION: Finance and Benefits Administrator
HOURS OF WORK: Permanent, Part time
20 Hours per week
SALARY RANGE: CSSEA Wage Grid 12, Step 2 - $30.18
BENEFITS: Not Eligible
VACATION: As per ESS policies
START DATE: ASAP
CLOSING DATE: This posting will remain open until the position is filled

Key Duties and Responsibilities
• Organize inflow of bills, timesheets, statements and expense claims
• Reconcile expense claims and statements to supporting documentation/receipts
• Enter staff and trade payables in Sage 50
• Process payments by way of EFT batch, computerized cheque or online bill payment
• Prepare financial documents for signing; organize signing process
• Maintain employee records in PayDirt Payroll including payroll changes and benefits enrolment
• Maintain benefits portal ‘WEBS ONLINE’
• Evaluate timesheets; prepare biweekly payroll batches in PayDirt Payroll
• Remit payroll tax deductions, union dues, MPP and RRSP contributions as applicable
• Update and report HR statistical information including accruals and leaves
• Download and send monthly credit card statements to staff for coding
• Enter bank transactions including credit and debit card transactions, and pre-approved payments
• Prepare bank deposits for delivery to bank
• Prepare charitable receipts or invoices in Sage 50 as requested by staff
• Provide former and current employees letters confirming employment, ROE’s etc.
• Prepare reconciliations of bank and clearing accounts in Sage 50
• Ensure utmost confidentiality of all information relating to the Society and its staff, participants and members, including all HR and financial matters
• Prepare monthly statements for review
• Provide support to the leadership team with various facets of workload as required
• Performs other duties as required/assigned.

Qualifications:

1. Education and Training
• Diploma in Accounting, or 2+ years’ post-secondary education in Accounting, is required
• Completion of, or actively enrolled in, a payroll certification program an asset

2. Knowledge and Experience
• Thorough working knowledge of Sage 50 Accounting software is required
• Minimum 2 years’ experience in a payroll/accounts payable position
• Demonstrated experience and knowledge of payroll legislation and regulations
• Experience in Not for Profit Sector

3. Skills and Abilities
• Strong interpersonal, written and oral communication skills
• Excellent organizational skills, working within tight deadlines and schedules
• Strong Microsoft Excel and database skills
• Keen attention to details and must maintain professionalism and confidentiality in Finance, Payroll, HR matters at all times
• Ability to work on a number of projects and tasks simultaneously
• Ability to anticipate needs, use good judgment, meet project deadlines and work independently with minimal supervision
• Demonstrated interest towards the social service sector
• Demonstrated knowledge and application of trauma-informed and culturally safe principles of care
• Demonstrated knowledge of relevant Acts, pertinent regulations, policy, procedures and other statutory and certification requirements (such as the Mental Health Act; Adult Guardianship Act;; Child, Family and Community Service Act; and Freedom of Information and Protection of Privacy Act)
• Effective listening and consensus building skills that promote communication and a cooperative approach to problem solving and decision making
• Ability to work effectively with others in a multicultural environment, independently and as part of a team, including understanding the frameworks of other disciplines
• Ability to maintain professional integrity, boundaries, and confidentiality
• Ability to make effective referrals in a collaborative manner, reflecting in-depth knowledge of community resources and strong collaborative skills in working with other community partners
• Knowledge of systemic issues and risk factors facing underrepresented groups including 2SLGBTQIA+ and Indigenous youth and young adults
• Knowledge and respect of the diversity of the BC population

4. Other Information
• Police Information Check
• Current first aid certification

At Encompass Support Services Society, we have prioritized equity, diversity, and inclusion. We strive to embed these principles in our programs and services and in fostering an environment of dignity, respect, and belonging. We encourage applications from persons with historical and/or current barriers to equity, who will work respectfully within our inclusive organization and diverse community.

In lieu of resume and cover letter – video submissions outlining your experience and qualifications accepted. Please email your video at

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