Job Posting 101324

Administration Support
Terra Centre
Edmonton area
closes in 11 days (Thu, 6 Jun)
part time

Mission:          Empowering Teen Parents to Succeed

Vision:             Teen Parent Families Thrive and Enrich our Community

Job ID:             24-008TERRA

As a non-profit organization that has been serving pregnant and parenting teens in Edmonton for 50 years Terra is recognized for its leadership, innovation and collaboration.  Annually more than 1,000 young parents and their children benefit from a comprehensive range of services. Through the compassionate work of the staff, we help parents and children to develop and reach their full potential by recognizing and responding to their unique and individual needs. Terra staff are guided by the Code of Honour which supports, respects, and celebrates our families and staff (https://terracentre.ca/what-is-terra/careers/).  If you share our values and support our mission and vision, please consider joining our team. 

Job Overview:

The Administration Support is a part-time (14-20 hours per week) position that provides efficient and effective support to the general operations of the agency.

Job Conditions:

The position will be working out of the Terra Main Office located at 10320 – 146 Street between the hours of 9:00 am – 4:30 pm from Monday - Friday.

Key responsibilities:

Finance Administration Support:

  • Timesheets:
    • Collecting timesheets monthly and making sure timesheets are error free, approved and saved in appropriate Sharepoint drive.
    • Track Child and Family Support Centre staff hours for Child Care subsidy claim.
    • Ensure vacation accrual documentation is up to date
    • Troubleshoot any Excel problems with timesheets
  • Accounts Payable Support:
    • Prepare invoices for processing by ensuring claims are error free, invoices are approved and saved in appropriate Sharepoint drive.
  • Child Care claims administration:
    • Includes processing claims and updating tracking documents.
  • Human Resources Support:
    • Assist Human Resources Coordinator with tracking of staff certifications.
  • Other duties as required

Clothes Closet:

  • Support donors and volunteers by receiving donations and completing donation documentation, ensuring that inventories are counted
  • Support with sorting donations and stocking Clothes Closet
  • Support participants with accessing the Clothes Closet

Administration:

  • Complete annual performance review reflecting on previous year’s activities and setting goals for upcoming year.
  • Adhere to agency established timelines and process, submission of time sheets, expense reports, mileage, data entry etc.

Qualifications:

Knowledge and Abilities: 

  • Effective communication in English language.
  • Ability to communicate using Outlook emails.
  • Experience using Sharepoint and Excel.
  • Ability to lift more than 25 pounds.

Other requirements: 

  • A valid driver’s license and a reliable vehicle.
  • Copies of: Driver Abstract (3year), Vehicle Insurance, Vehicle Registration
  • Ability to work flexible hours.
  • Clear Criminal Record Check and Child Intervention Check that is dated within 90 days of the start date.

Core Behavioral Competencies

Terra values are core to the organization. We strive to hire individuals who possess these behavioural competencies at all levels of the organization.

  • Personal Leadership:Practices inclusion, communicates openly and effectively, demonstrates self-awareness. 
  • Productive Relationships: Develops networks, collaborates, develops self and others.
  • Results Focus: Applies outcomes-based problem-solving and systems thinking, demonstrates evidence-informed decision making. 
  • Service Excellence: Practices innovation, facilitates a culture of learning, demonstrates continuous improvement. 
  • Program Planning; design, plan, coordinate, and facilitation of groups.
  • Finance; manage allocated financial resources for program delivery.
  • Communication skills; excellent both written and oral
  • Community Relations; well-developed engagement skills, strong networking

Intention Statement

Terra recognizes that it operates within a society and systems shaped by white supremacy and colonization and institutionalized discrimination and the exclusion, exploitation, and marginalization of Indigenous, Black, and people of color.

Terra strives to understand and be accountable for how white supremacy continues to impact its work at an organizational and systemic level and to address harm; implicit and explicit biases

Our intention is:

To build a foundation of awareness, knowledge, and skills to be an anti-racist organization. To respond to systemic racism that creates barriers and inequality in the workplace and in society. To be an organization that embeds the principles of equity and anti-oppression to everything it undertakes. 

Our goal is to actively promote diversity, equity, and inclusion through an antiracism lens through policies processes and practices.

Compensation: The salary for the position is in between $26.00 – $31.00 per hour.

As a learning organization, Terra supports ongoing professional development among employees through formal training, informal mentoring, and personalized growth plans.  Terra is continuing to grow our programming and there are anticipated opportunities for further professional growth within the agency. 

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