The Burnaby Neighbourhood House serves as a community focal point – a place where families and individuals can go to get support and services; a place where new immigrants become involved in their community and can find information and resources that will help them with their adaptation and integration into the community; where seniors and youth can gather; and where all these groups can come together in activities and events that aim to link generations and cultures and create a stronger community.
It seeks the involvement and input of community members in the development and implementation of supportive programs and services. It draws residents together to create a healthier community through their involvement.
We are currently seeking a Child Care Registrar & Admin Assistant who is responsible for supporting the Program Director and Hub Coordinators with the registration and administration duties of our child care programs.
Responsibilities:
Enrollment
- Advertising in appropriate places when spaces are available
- Maintain accurate waitlists
- Offering spaces upon space availability
- Identify any child who has special needs and with the Program Director ensure correct placement and funding if applicable
- Provide new families with a registration package, affordable child care benefit application (if needed) and help them to complete
- Obtain completed registration packages, review and ensure they are filled out accurately, obtain missing information
- Provide child care centres with complete registration package
- Enter children’s files in database
- Prepare month attendance forms for child care centres
- Manage child withdrawals from the centres
Financial Management:
- At the time of registration collect the deposit, t-shirt fee and 1st month’s fees
- Issue cheque requisitions for fee and deposit refunds
- Ensure all A.D. agreements are up to date
- Collect fees and maintain financial records for families
- Process monthly the Pre-Authorized Debits, E-transfers and other types of payments and verify with Accounting Department and family’s accounts
- Process monthly Affordable Child Care Benefit
- Process monthly Child Care Operating reports
- Follow-up with parents who have outstanding fees
- Monitor any discrepancies between payments and fees owing
- Issue yearly tax receipt
- Assist families in applying for Affordable Child Care Benefit and ensure their agreements are kept up to date
- Assist families in applying for BNH internal subsidy and ensure their agreements are kept up to date
- Other duties as required
Qualifications:
- Knowledge and awareness of issues surrounding diversity and
- Excellent interpersonal, organizational and communication
- Full professional proficiency in English.
- Leadership, Administration and Management in Child Care certificate (or willingness to get within 3 months of hire date).
- Post-secondary education in Business Administration, Accounting or Office Management
- Completion of Early Childhood Educator, Early Childhood Educator Assistant or Responsible Adult an
- At least two years previous experience in an office/administrative
- Must be detail-oriented and accurate with an aptitude for working with
- Excellent computer skills and experience. Knowledge of ACCESS, Word, Excel, desktop publisher and Canva.
- Current 1st Aid and CPR certification.
- Current criminal record
- Documented compliance with BC’s immunization and tuberculosis control
- Knowledge of Community Care Licensing regulations an
- 2nd language an
Direct Report: Program Director
Hours of Work: 35 hours per week
Starting Wage:
$22.04-$23.39 (depending on experience). Upon successful completion of probation period, we offer 10 sick days per year, 2 weeks paid vacation, extended health benefits, RRSP benefits and
professional development opportunities.
Closing date: Until Positions Are Filled Positions start: As Soon As Possible Location: Burnaby
We thank all who apply however, only those candidates to be interviewed will be contacted. No phone calls please.