Job Title:                            Partnerships Coordinator

Reports to:                        Director of Corporate Partnerships         

Duration:                           Full time – July 15, 2024 to December 15, 2024

Location:                            VIFF Centre

Scope:                                VIFF Festival 2024

Remuneration:                $ 18,350 Employment Contract (+ OT as needed)

The Greater Vancouver International Film Festival Society is a not-for-profit cultural organization that operates the internationally acclaimed Vancouver International Film Festival (VIFF) and the year-round program at the VIFF Centre. We thank the Musqueam, Squamish and Tsleil-Waututh Nations for their continued stewardship of the unceded and occupied land on which our work takes place.

VIFF is the home of film and film culture in Western Canada. Driven by curatorial excellence, VIFF encourages understanding of the world’s cultures through the art of cinema. We produce screenings, talks and events as a catalyst for a diverse community to discover, discuss and share the creativity and craft of storytelling on screen.

The Greater Vancouver International Film Festival Society is dedicated to accessible employment practices and committed to being an equal-opportunity employer. We value a diverse and inclusive workplace that is reflective of our community and encourage applications from members of communities that have been marginalized based on sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, or status as an Indigenous person. Please feel free to advise us of any accommodation needs.

We believe that film has a unique ability to celebrate the complexity of the human condition and that it is our responsibility to steward that power toward creating meaningful change in our world. When you work at VIFF you are part of a friendly, dedicated team who are passionate about the transformative power of the cinematic experience.

ABOUT THE POSITION

Reporting to the Director of Corporate Partnerships and in collaboration with the Partnership Manager, the Partnerships Coordinator is responsible to provide administrative and logistical support for numerous sponsorship / partnership related activities prior to, during and after the 43^rd edition of the Vancouver International Film Festival. 

Qualifications:

• Demonstrated previous experience working in a deadline driven environment, preferably for large events.
• Proven previous experience working as part of a high performing team.
• A keen eye for detail, a passion for exceeding expectations and a desire for providing “value-added” service.
• Exceptional verbal and written communications skills.
• Excellent relationship management skills.
• Experience in coordinating volunteers/a small team, an asset.
• Strong ability to effectively share ideas and courageously take initiative.
• Proficient in Microsoft Office and InDesign - experience with a CRM program (we use Salesforce) and database programs (FileMaker Pro, Shiftboard, Telemetry) an asset.
• Comfortable making informed decisions and delegating tasks to volunteers.
• Must be available to work late nights and weekends during the Festival (September 26 – October 6, 2024) and on-occasion in the lead up to the event.

The Partnerships Coordinator is responsible for:

• Assisting in the planning and coordination of VIFF collateral pieces and sponsor recognition throughout the festival.
• Liaising with sponsors in areas such as asset collection, invoicing, contracting etc.
• Communicating deadlines for asset collection to sponsors and ensuring all assets are spec filed and spec checked in time to meet deadlines i.e. the publishing deadline for the program guide.
• Ensure that all sponsor digital activations are scheduled and confirmed by all relevant individuals and departments.
• Event support with emphasis on sponsorship-specific activations and special events.
• Tracking sponsor benefits to ensure that all benefits are delivered as per contract.
• Liaising with the Ticketing team to facilitate sponsor ticket allocations and accreditation.
• Participating in the Festival Operations team planning meetings to communicate sponsor benefits and activation to ensure smooth delivery of same.
• Provide administrative support to the Sponsorship / Development team as needed.
• Collaborate with the Volunteer Department to ensure adequate volunteer resources are recruited and scheduled for the sponsorship team.
  • Scheduling, and supporting sponsorship specific photographers and social media team.
• Coordinating VIP guest lists and Sponsor check-in at events. opening gala screenings and party (if applicable).
• Lead internal asset collection and assist in the planning and delivery of post-festival reports to partners.