PLEA Community Services is currently seeking an Excluded Full-Time Accounts Receivable Administrator for our Finance team located in Vancouver, BC. The proposed start date for this position is as soon as possible.

The Accounts Receivable Administrator performs accounting and administrative tasks for the maintenance and processing of accounts receivable transactions, including the administration of contracts/funding agreements. They will assist with audit preparation, financial reporting and other financial and accounting duties as needed.

Position Type: Full-Time
Location: Vancouver, BC
Hours of Work: The usual hours of work in this position are Monday to Friday from 8:30AM to 4:30PM, based on 37.5 working hours per week.

Minimum Requirements: A two-year diploma in accounting, business or a related discipline; and one (1) or more years of recent, related experience.

Who We Are:

PLEA is an accredited, not-for-profit, charitable community services agency that has operated throughout BC for more than 40 years. We deliver high quality, innovative services to children, youth, adults, and families facing significant challenges in their lives. PLEA is an ally in reconciliation. The organization is committed to providing culturally safe programs and continuing to work towards breaking down the barriers that cause harm to Indigenous people and communities.

What You Will Do: 

• Coordinate the signing and renewal of funding agreements and track financial reporting requirements.
• Perform full cycle accounts receivable duties including invoicing, adjusting invoices, bill backs, receiving credit card payments, receipting, issuing refunds, and collecting debt. Code, enter, and apply all invoices, refunds, payments and bank deposits into the accounting software.
• Track revenue and client information associated with funding contracts and complete monthly billing, payment, and deposit reconciliations. Generate revenue reports and reconciliations to ensure revenue recognition is accurate and complete.
• Assist in researching the appropriate treatment of complex transactions and preparing the related journal entries.
• Communicate with internal and external partners to resolve discrepancies identified or to pursue collection of outstanding balances.
• Recommend new workflows and system improvements related to tracking revenues, billings and/or structuring the accounting system's chart of accounts for the purpose of tracking specific funding or meeting the needs of new or changing programs.
• Assist in compiling, reconciling and summarizing financial information as required for the annual audit.
• Participate in the monthly and annual financial reporting cycles, including performing general ledger maintenance and reconciliations, and generating financial statements, in accordance with accounting standards.
• Prepare the monthly financial dashboard to highlight performance trends for analysis, such as trailing 13 months cash flow, cash balances, receivables, debt service coverage ratio, budget surplus/deficit, and unspent revenue.
• Perform banking, cash management, information returns, ad hoc reporting, investment/financial reporting, full-cycle accounting duties for PLEA and other business entities as assigned.
• Ensure that all records, reports, and documentation pertaining to financial management are accurate, complete, and in compliance with PLEA’s policies and procedures. Maintain accounting records for audits. Organize the retrieval and control of records as required.
• Provide occasional coverage for front-desk administrative duties as needed.
• Protect and uphold confidentiality.
• Perform other related duties as required.

What You Will Bring:

• Excellent attention to detail.
• Effective teamwork skills.
• Effective oral and written communication skills, including the ability to communicate professionally with agency staff and external partners.
• Advanced level of proficiency with Excel.
• Effective organization and time management skills, including the ability to manage competing priorities.
• Effective problem-solving and customer service skills.
• Demonstrated ability to work independently, take initiative, make sound decisions and be held accountable for results.
• Demonstrated ability to be sensitive and understanding of individuals’ social realities including issues of race, culture, religion, gender identity/expression, sexual orientation, poverty and lifestyle.
• Knowledge of rules surrounding confidentiality, information governance and data protection.
• Knowledge of Canadian Accounting Standards for Not-for-Profit Organizations.
• Knowledge of Microsoft Office suite, and web-based conferencing tools.

PLEA Benefits and Perks:

All benefits/perks are effective on your first day. These include:

• Four (4) weeks of vacation annually.
• A comprehensive benefits package.
• A defined benefit pension plan.
• A physical activity fund.
• Training and development dollars.
• A number of agency-sponsored social events, including a summer barbeque, annual holiday party, and team days each year.

Additional Requirements:

• Satisfactory Criminal Record Clearance.
• Documentation that the applicant is legally approved to work in Canada.

Please submit a resume and cover letter referencing the competition number 2024073AR1. Closing date for Internal Applications: May 31, 2024 at 4:30PM. If the position is not filled internally, it will remain open until filled.

Note: PLEA conducts primary source verification of applicants' credentials including education, training, work history, and licensure.

We thank all applicants for their interest; however, only those shortlisted for an interview will be contacted.