In this role, you will play a vital role in supporting the finance department in various accounting functions, including accounts payable, accounts receivable, and general ledger maintenance. This role involves ensuring accurate and timely recording of financial transactions, reconciling accounts, assisting in the preparation of financial documents, and being the first point of contact for finance related questions from Affiliates, volunteers, and other stakeholders. 

Accounting Coordinators must believe strongly in the Special Olympics mission, vision, and values. With support from their team, they will be expected to do whatever it takes to ensure strong, accountable, and transparent financial practices are being followed. This may include at varying levels: 

• Prepare accounts payable and receivable 
  • Sort through incoming mail 
  • Record cheques and payments received 
  • Prepare bank deposit 
  • Assist in preparing invoices 
  • Code invoices to be paid, prepare cheques and ensure backup is attached and filed correctly 
• Prepare tax receipts 
  • Creating manual tax receipts in MRMS
  • Emailing or mailing physical tax receipts to donors 
  • Ensuring that monthly donations are tallied and a single tax receipt is issued 
• Gaming 
  • Answer questions from volunteers about AGLC licensing
  • Create AGLC raffle licences as required (under 20k) 
  • Ensure final report is completed for AGLC raffle licences (under 20k) 
  • Ensure casino applications and related paperwork is completed 
  • Coordinate with Affiliates the required volunteers to support casinos 
  • Calculate Affiliate volunteer requirements and revenue sharing amounts based on athlete enrollment 
  • Assist in creating online Rafflebox platforms for raffles from information provided by raffle lead (LETR, Affiliates, Motionball,etc.) 
  • Assist in completing AGLC raffle licenses and supporting documents for raffle licenses (over 20k) 
  • Ensure up to date Board member information is collected and reviewed annually, as required for AGLC reporting 
• Prepare bank reconciliations for all SOA bank accounts 
• Assist volunteers, staff and Affiliates to access appropriate insurance documentation in coordination with SO Canada 
• Reply to or direct emails received from the   
• Participate as a member of the SOA staff team in various initiatives: 
  • Annual Affiliate Conference 
  • Volunteer appreciation 
  • Local, provincial or national fundraising opportunities 
  • Staff retreat 
  • On-going process and systems reviews and new initiatives (database, policies, resource development, websites, etc.) 
• Undertake other and additional duties as delegated and clearly defined by direct supervisor 

Skills that would be beneficial to this role: 

• Experience in full-cycle accounting 
• Excellent interpersonal and communication skills and the ability to make appropriate and timely decisions within authority 
• Ability to manage priorities and balance deadline-driven workload. 
• Strong organizational skills and detail oriented.  
• Strong computer skills and advanced user of Microsoft suite including Teams.  
• Confidence with change. 

This position will require you to work occasional evenings and weekends, and there will be some travel throughout Alberta. SOA operates with a geographically dispersed staff team. A valid AB driver’s license and vehicle are required.