SUMMARY OF RESPONSIBILITIES

Working closely with the Human Resources (HR) Manager and Coordinator, the HR Assistant provides administration support to the HR department including clerical and technical support in areas of recruitment, onboarding, employee exits, file management, quality assurance, benefits, and general HR administration. This position will also provide payroll back-up during the Payroll and Benefits Administrator’s absence.

A key function of this role includes data entry in the Human Resource Information System (HRIS). The HR Assistant is responsible for ensuring that electronic and hard copy employee records and files are accurate, maintained, complete and up to date. This position has access to confidential and personal information about BGC staff and requires a high degree of discretion, competence, and confidentiality.

JOB DUTIES

 Assists with clerical and technical support for HR activities.
 Creates, maintains, and updates personnel files and other related records (hard copy and electronic) including archive and confidential destruction following privacy and legal requirement guidelines.
 Enters data, updates, and maintains HRIS and other related platforms used by HR.
 May help HRIS users as needed.
 Sends new hires onboarding communication information (new email, log in for HRIS personal page, and onboarding surveys (where applicable).
 Provides benefits administration support for enrollments, tracking, and terminations.
 Provides payroll back up when Payroll and Benefits Administrator is away.
 Assists with the creation, filing and upkeep of HR templates, forms, and documents.
 Faxes, photocopies, and scans documents as required.
 Locates filed materials on request (including third party employment record requests), ensuring that materials are given only to authorized users.
 Assists in the processing, filing and maintenance of police checks, criminal record review program checks, onboarding surveys and required skill set certification (first aid for example). Notifies HR Coordinator of any outstanding records, invalid certifications, or compliance issues.
 Processes annual driver’s abstract requests and other related annual certification requirements as applicable.
 Assists with the generation of reports out of Comvida HRIS/Payroll applications as requested.
 Assists with special projects and reports (i.e., CARF documentation and records).
 Other related duties as required.

REQUIREMENTS

 Clear Criminal Record Check (Vulnerable Sector).
 Certificate or Diploma in Human Resources (related field or commensurate experience may be considered).
 One year of experience as an HR Assistant or similar role.
 Experience in payroll is an asset.
 Experience using a variety of databases to input information and generate reports.
 Proficiency with MS office Suite.
 Motivated team player with the ability to work independently when required.
 Excellent communication, written and verbal skills.
 Excellent organization and time management skills.
 Exceptional problem-solving skills.
 Experience and competency using a variety of software programs such as HRIS to process and file information (familiarity Comvida is an asset).
 Experience with Microsoft office suite.
 Attention to detail and accuracy.

This is a part time (22.5 hours per week) salary position starting at $29,250.00 per annum. Benefits and paid leaves for this position include an employee assistance plan, three weeks paid vacation leave in first year, paid sick and personal leave, birthday off and up to 5 days statutory holiday substitution days per year to celebrate/recognize religious, cultural, and/or personal days that are important to the employee where those days are not currently recognized as statutory holidays in BC/Canada).

CLOSING DATE
Position will remain open until filled.

Thank you in advance to all people who apply for this position. Please note that only those selected for an interview will be contacted.  As it connects to our organizational core values, BGC encourages staff to show up as their best selves,
including mutual respect, integrity, and accountability. 

BGC Equitable Employer Statement

BGC values building and sustaining a culturally diverse environment and commits to intentional efforts to reflect that (along with our other values) in all that we do. BGC is committed to provide employees with an equitable opportunity hiring process and work environment free from discrimination and harassment. We seek to hire, train, and engage people from diverse backgrounds, particularly those who experience systemic barriers. Employment decisions are based on the individual’s qualifications, merit, lived experience, and knowledge.

Equity means treating folks based on their needs. It differs from equality, where everyone is treated the same, regardless of need. Equal circumstances do not yet exist in our society, so BGC practices ethics of equity in all aspects of our organization. Systemic oppression in society has marginalized folks based on identity and culture, and we commit to countering these dynamics.