Job Posting 101772

Office Administrative Assistant
WJS Canada
Northern Alberta
High Prairie, Alberta
closes in 22 days (Mon, 15 Jul)
full time  •  $20 - $25/hr PLUS health & dental benefits with monthly premiums paid by employer

Hours of Work Per Week: 40 hrs/wk
Scheduled Days Each Week: Monday - Friday
Scheduled Hours: Monday to Friday 8:30am to 4:30pm (hours flexible within regular business hours)

 

The Program
At WJS Canada, our passion is to improve lives of children, youth and families who are facing challenges. Our social services agency office is a busy administration hub supporting the WJS Family Services programs, staff and management in Lac La Biche and area.

The Position
After 13 years of dedicated service, we are now recruiting a new Administrative Assistant (permanent, full time, Mon-Fri) to join our established office in Lac La Biche. You will assist Program Managers with preparing and maintaining client (in Penelope) and employee files, scheduling and pre-evaluation documents, completing job posting request forms (in Njoyn ATS), conducting reference checks and credential verifications, petty cash and expense reports (in Concur), as well as, program and other administration items for the programs as needed.

In Your Role You Will
• OH & S duties
• Use Concur to prepare Accounts Payable & Receivable, submit expense claims, Visa requisitions, etc.
• Set up, maintain and close confidential client files (On Penelope)
• Employee personnel records & files (electronic and paper), incoming information/documents, etc.
• Check payroll time sheets, leave requests etc. on the Ceridian Dayforce system
• Be the first point of contact for clients/public on the phone and in-person.
• Schedule appointments for training vehicle maintenance, etc.
• Create reports, documentation and written communications.
• Maintain petty cash fund.
• Use SharePoint & Teams to share information and connect the team
• Maintain office supplies and equipment.
• Full job description available upon request

*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.

As An Ideal Candidate You Possess
• Certificate/Diploma (Administration or Human Resources)
• 1+ years office administration experience
• Demonstrated ability to type 60 wpm
• Excellent Microsoft Office 365, Word, Excel skills
• Good working knowledge of client and personnel file maintenance, data systems, payroll and invoicing
• Previous experience with various office systems including Concur (accounting), Penelope (client files), SharePoint (Database) and/or MS Teams is an asset, but may train the right person

What WJS Canada does
WJS Canada's mission is 'Strengthening people and communities with innovative, individualized services'. The support we provide for families, emphasizes building relationships to enhance the family's strengths and achieve goals that address their struggles.
For more information on WJS, services and career opportunities, visit www.wjscanada.com

Our Employees Enjoy
• Employer-paid Dental & Extended Health benefits
• A fair and equitable wage.
• Staff training and opportunities to learn/work in a wide array of programs.
• An empowering balance of independence and supervision.
• Best practices programming and innovative client care.

No candidate will meet every single desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you! Please apply.

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