JOB POSTING #2024-175-02

INTERNAL/EXTERNAL

Marketing and Communications

Events and Communications Coordinator

Wage: $23.00 to $25.00 per hour

Part Time: 18 hours per week, flexible schedule between Monday to Friday  

Permanent

Promote Staff and Community Events  

Join the team at Archway

Come Help Us Help People

Location:  Abbotsford

Hybrid

Job Summary:

This position helps coordinate and promote internal staff events and community events. The Events and Communications Coordinator will work with various event committees, as well as our Archway administration team and Philanthropy team as needed. The position will work closely with the Marketing & Communications team to promote events internally and externally and support program events.    

The Events and Communications Coordinator will be responsible for the planning, organizing, implementing, and follow-up regarding event activities and deliverables for recurring annual events such as the annual Community Builders’ Awards, Annual General Meeting, community events, staff engagement events and more. The Coordinator will support fundraisers, program events and established community events with communication strategies, event planning, and support on the event day.   

The ideal candidate will have a background in event planning, strong administrative skills, a demonstrated ability to communicate well, and a passion for creating engaging and memorable experiences for staff and the community.   

Your Role:

Archway’s Events and Communications Coordinator with the Marketing and Communications Program contributes by:

• Handling venue bookings, permit applications, ticket sales, event set-up and take-down.
• Ensuring events are accessible for all, and coordinating accommodation requests.
• Communicating with event vendors, event partners, event sponsors, event volunteers, Archway staff, event attendees, event speakers and dignitaries regarding event plans and logistics.
• Liaising with the Marketing and Communications team to promote the events both internally and externally through various communications modes including social media, traditional media, Archway’s intranet and internet, print materials, and more.
• Prior to the event and on the day of the event, coordinating the roles and responsibilities of the support staff and volunteers assisting on that day.  
• Designing and proofreading various event materials such as speaking notes, speaker bios, event programs, signage, and print ads.
• Reviewing and updating event budgets on a regular basis in consultation with the Associate Director.  

This position is a great fit for someone who can anticipate event needs, can coordinate speakers and volunteers, who has great collaboration skills, and time management skills.   

Our Offer

• Wage: $23.00 to $25.00 per hour
• A permanent, part-time position at 18 hours per week. The schedule will be three days per week between Monday to Friday, from 8:30 AM to 5:00 PM.
• Benefits include:
  • Three weeks’ pro-rated vacation.
  • A great benefits plan including extended health, and dental, you choose your plan.
  • Employee and Family Assistance Program that includes online access to wellness resources.
  • Great in-house training opportunities.
  • Rewarding work in a positive environment.
  • Work/Life balance.

Getting an Interview – you will be considered if you have:

• One to two years post-secondary education in a related field such as event planning, public relations or communications is preferred.
• Experience planning events for small and large groups.
• Experience working with committees to organize events.
• Experience with social media and design software.
• Experience with Wordpress or other website Content Management Systems is an asset.
• Experience working with non-profit organizations is an asset.
• Experience working with virtual and/or hybrid events is an asset.

The Job Requires you to have:

• A valid BC Driver’s License and clean driving record.
• Demonstrated ability to anticipate needs of event attendees, speakers, support staff, and volunteers.
• Ability to collaborate effectively with Agency leadership, program staff, non-profit or publicly funded groups, organizations, and community stakeholders.
• Strong verbal, written, and active listening communication skills; able to communicate clearly and respectfully with people from diverse backgrounds, cultures, and varying levels of English.
• Strong organizational and time management skills; able to balance and manage competing projects and priorities.
• Demonstrated knowledge of Microsoft Office 365, including Word, Excel, Outlook, and PowerPoint to create reports and various documents.
• Skills in being able to efficiently prioritize workload to respond to changing conditions, deadlines, and priorities.
• Ability to effectively manage last minute, emergency and crisis situations.
• Ability to work outside normal business hours to accommodate Agency, staff, and client needs.
• Ability for direct, in-person contact with on-site staff and clients; adherence to health and safety protocols is required.
• Ability to work in a high-pace environment with demanding deadlines.
• The use of a personal vehicle is required for program-related driving; must be able to be insured according to Archway policy 3.36.
• A satisfactory Criminal Records Check is a condition of employment.

Closing date is June 19, 2024.

No phone calls please. Only short-listed applicants will be contacted.

Must be legally entitled to work in Canada.

Your resume may also be forwarded to other Programs for their consideration for their job vacancies.  If you do not wish for your application to be shared with other Programs, please send an e-mail to with DO NOT FORWARD TO OTHER PROGRAMS, in the subject line of the e-mail and the job reference number to which you applied, in the body of the e-mail.

Archway's goal is to be a diverse workforce that is representative, at all job levels, of the people we serve. Equity and diversity are essential to excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including Indigenous identity, race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age.  

We acknowledge that we gather on the traditional and unceded territory of the Stō:ló people. Stō:ló territory extends from the mouth of the Fraser River to Boston Bar. Locally, this includes the Matsqui First Nation and Sumas First Nation. We give them thanks for sharing their land and resources with us.

We invest in the mental health and wellbeing of our employees.