REAL ESTATE ADMINISTRATIVE COORDINATOR:

($55,203.10 - $62,584.80 Annually)

POSITION SUMMARY

Reporting to the Supervisor, Real Estate Portfolio Administration, the Real Estate Administrative Coordinator provides administrative services for a variety of real estate activities performed by the Real Estate team. 

He/She/They drafts and coordinates real estate documentation and facilitates the flow of information between external legal teams and the organization’s Operations, Finance and Legal Services departments. This includes coordinating conveyancing activities for property purchases and dispositions, such as Provincial surplus land and Group Homes, and assisting in Crown Grant applications, Indigenous Consultations, leases, licenses, short-term rentals, and statutory rights-of-way. 

CANDIDATE PROFILE

The successful candidate will have the following:

EDUCATION & EXPERIENCE:

• Completion of a post-secondary diploma or certificate in Business or Program administration or, Real Estate. 
• Completion of a certificate in Legal/Paralegal Administrative Assistant or other relevant discipline.
• Considerable progressive experience in high-volume office administration, conveyancing, legal/notary office or real estate office in a computerized environment.
• Sound experience in drafting and reviewing legal documents, contracts and procurement services.
• Or an equivalent combination of education, training, and experience acceptable to the employer. 

KNOWLEDGE, SKILLS AND ABILITIES:

• Considerable knowledge and understanding of practices and processes associated with real estate administration.
• Considerable knowledge and in-depth understanding of contract law, legal agreements, legal instruments, property conveyancing and registration processes specific to real estate.
• Considerable experience with the due diligence process and the review and preparation of service agreement summaries for transfer or termination upon sale.
• Sound knowledge of Crown Land application processes and Indigenous consultation, BC Land Title Administration, and associated processes.
• Sound knowledge of data retrieval, including titles, legal plans, charges, provisos and notations, assessment data searches, environmental registry, archaeological searches, and company and society searches.
• Sound knowledge of Torrens system, SharePoint, Microsoft Office Suite and enterprise applications such as JDE, Oracle. 
• Some knowledge of accounting principles and processes
• Considerable skills and understanding of business tools, templates, and processes to support real estate administration functions.
• Excellent mathematical aptitude, analytical, research and problem-solving skills, and attention to detail.
• Excellent verbal and written communication and interpersonal skills to function effectively as part of a team. 
• Ability to exercise tact, diplomacy and good judgment when dealing with a broad range of audiences in a fast-paced, deadline-oriented environment.
• Demonstrated ability to take initiative and work under the direction of several people.
• Ability to respond to shifting priorities without compromising quality.

Indigenous candidates are welcome to connect with an Indigenous team member in our organization to discuss the recruitment process and our workplace, please contact  to arrange a call. 

How to Apply:

Please review the attached job description for a complete list of duties, qualifications and competencies.  To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position.  This information will be used as part of the selection process.

Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.

Please review the Job Description prior to applying

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As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.

Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted

If you are passionate about what you do and want to use your expertise to engage in meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers

At BC Housing, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous People, People with Disabilities, people of all sexual orientations and gender identities, and all people committed to meaningful work that makes a difference.  We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact .

We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.

Apply Now: www.bchousing.org/careers

Have questions/issues about the application process? Please see our FAQ’s for some useful information.