Summary: This is a peer-based position for youth in and from government care between the ages of 15-28. Administrative Assistants are essential to the operational success of our organization, and supports us to provide engaging, relevant programs for youth in and from government care. Specifically, this position supports our day-to-day operations, including being a first point of contact with the public. This position requires a high degree of professionalism, being detail oriented and organized, and navigating competing demands. Do you want to make a difference for youth in and from government care? If so, this is the role for you! 

We believe that all people are capable of great things and because of this we encourage you to apply even if you do not meet all the requirements listed in the position description.   

Responsibilities and Duties

1. Provides confidential administrative support as required.

2. Greets and directs visitors at the Fed office.  

3. Respond to queries, including email and phone calls, in a timely, friendly and professional manner and redirect them as appropriate.  

4. Helps maintain the organization’s calendar, team schedule and distribute information.

5. Helps organize meetings logistics, including distributing materials and taking minutes.

6. Supports with the organization of supplies and equipment.

7. Supports with event organization, including venues, catering, travel and accommodation arrangements, organizing supplies, registration, set up, take down, etc.

8. Helps gather, enter, and/or update data to maintain records and databases.  

9. Helps maintain digital and physical filing systems for a variety of records and files.

10. Supports the implementation of and adherence to the Fed’s policies, procedures, and practices to ensure compliance and efficient service.  

11. Provides peer support to youth as appropriate.

12. Performs miscellaneous duties as assigned. 

Qualifications & Requirements

• Criminal Record with Vulnerable Sector Check Clearance Letter

• Valid BC Class 5 Driver’s License with Clean Driver’s Abstract (preferred)

• Standard First Aid & CPR Level A

• Applied Suicide Intervention Skills Training or equivalent

• Cultural Awareness Training

• Minimum of 1 Year of experience in an office administration role or a combination of education and experience

• Basic knowledge and competency with Microsoft suite of programs (I.e. Office, Outlook, Teams, SharePoint, etc.)

• Keyboarding ability at 40 words per minute with 80% accuracy  

• Knowledge of child welfare system in BC and the needs and issues of youth impacted by this system.