CCST Vancouver is seeking a full-time school administrator. The role is essential for maintaining efficient school and office operations, and supporting the educational mission of CCST Vancouver. This position coordinates administrative functions, supports strategic planning, and ensures smooth communication across departments. We are looking for an organized, proactive individual committed to excellent service for students, faculty, and stakeholders.

Hours: Full-time. Primarily office-based in the main campus location, with occasional evening or weekend hours or off-site assignments.

Salary: Starting salary of $46,850 per year, negotiable based on qualifications and experience. Staff benefits as per the employee handbook including healthcare allowance, wellness leave and professional development opportunities.

Application Deadline: December 5, 2024, or until the position is filled.

Start Date: January 2, 2025

Key Responsibilities:

• Oversight of Daily Operations

• Manage daily administrative tasks, including reception services, office upkeep, and resource coordination.

• Streamline and improve administrative processes to ensure efficient, accurate record-keeping and reporting.

• Act as a liaison across departments, facilitating communication and collaboration.

• Oversee facilities management, including maintenance, cleaning, repairs, and security

• Maintain meeting minutes, official school documents, vendor contracts, and administrative records with accuracy.

• Maintain regular communication with department heads to support educational programs and initiatives.

• Process purchase orders, invoices, and reimbursements per financial policies and budget.

• Policy Implementation and Compliance

• Ensure operational compliance with local, provincial, and federal regulations.

• Prepare and submit necessary reports; provide monthly operational updates to the principal.

• Stay informed on education sector best practices to enhance administrative processes.

• Event Planning and Coordination

• Provide scheduling and logistical support for college events, including orientations, graduations, and meetings.

• Collaborate with the registrar’s office on event planning, logistics, and communication.

• Coordinate resources, scheduling, and promotion for student, faculty, and alumni activities.

• Vendor and Contractor Management

• Source and negotiate with vendors to secure cost-effective services.

• Prepare service contracts

• Evaluate vendor performance to ensure quality and efficiency.

• Additional Duties

• Complete additional tasks as assigned by the supervisor.

Qualifications:

• Education: Bachelor’s degree, preferably in Business Administration, Education Management, or a related field. Theological education diploma or degree is an asset.

• Experience: Minimum 2 years in administrative or management roles, ideally in an educational setting.

• Skills:

• Strong organizational, analytical, and problem-solving abilities.

• Proficiency in Microsoft Office Suite and experience with educational software.

• Excellent written and verbal communication skills.

• Fluent in written and spoken English and Chinese (Mandarin is required and Cantonese is an asset).

Key Attributes:

• Leadership & Initiative: Proactively addresses challenges and identifies opportunities to improve operations.

• Interpersonal Skills: Communicates effectively and builds relationships with students, faculty, and staff.

• Attention to Detail: Ensures accuracy and compliance in documentation.

• Emotional Maturity: Capable of handling stress and adapting to change with a growth mindset.

• Spiritual Maturity: A committed follower of Jesus.