Job Posting 105273

Accounting and Financial Officer - Intermediate Level
Mercy Ships Canada
Vancouver Island & Coastal areas
Victoria, B.C.
closes in 12 days (Tue, 25 Feb)
full time  •  CAD $65,000 to $70,000

Position Summary

The Accounting and Financial Offer position will support Mercy Ships Canada’s service delivery in all aspects of the accounting cycle, ensuring that the accountabilities are performed accurately and timely. The scope of the role includes collaborating on accounting and business systems upgrades, auditing and registered charity information return reporting, bank monitoring and reconciliation, maintaining income statements and balance sheet financial records, managing financial reporting, and payroll administration.

 

You will work closely with Mercy Ships Canada staff and Mercy Ships colleagues in the other offices. The position requires high-level cross-channel communication between various departments in the International Support Centre. This position reports to the Director of Business Operations & Risk.

 

About Mercy Ships

Mercy Ships Canada is a registered Canadian charity governed by a volunteer Board of Directors.  We are part of a leading NGO called Mercy Ships International, which provides free surgeries, medical education, training, and advocacy in Africa using hospital ships. Each year, more than 1,500 volunteers from around the world join Mercy Ships to donate their time and skills. Mercy Ships follows the model of Jesus and seeks to love and serve those in need, be people of integrity, and be people of excellence in all that we say and do. 

 

Mercy Ships Canada supports surgical and medical training projects that align with the global organization’s core values and goals. We also support Canadian volunteers who donate their time and talents to the organization’s international work.

 

Accountabilities

Accounting Systems & Business System Upgrade

• Collaborate with senior leadership on transitioning to and implementing a cloud-based accounting system that allows for integrating other business processes.

 

Audit and Registered Charity Information Return Reporting

• Assist senior leadership with accounting tasks associated with audits, ensuring that all audit requests are completed for the interim and annual audits accurately and promptly.

• Prepare, maintain and coordinate records required for Canada Revenue Agency compliance, including the Registered Charity Information Return (T3010).

• Collaborate in implementing audit findings and recommendations.

 

Bank Monitoring and Reconciliation

• Monitor bank accounts and bank account balances and verify types of deposits, including from foundations, are processed. Advise the team if any donor cheques have been declined.

• Monitor liquidity of operations, including cash flow and GICs, and ensure funds are available for upcoming expense payments to vendors and monthly electronic payments to either Mercy Ships International (MSI) or the Mercy Ships Global Association (MSGA) are available.

•  Prepare the bank deposit to CIBC as needed.

• Prepare monthly bank reconciliations and ensure transactions are posted correctly in the general ledger.

 

Income Statement and Balance Sheet Financial Records Maintenance

•  Ensure financial transactions are completed accurately and on time.

•  Plan and manage the posting of all activities and transactions to the general ledger.

•  Ensure all financial commitments and transactions are aligned with MSCA’s internal controls policy and procedures and make recommendations when any system needs to be updated.

Maintain up-to-date knowledge of current charitable sector Canadian accounting and implement best practices and relevant legislation.

 

Management Financial Reporting (MSCA Staff, Board and Mercy Ships International and Mercy Ships Global Association)

• Support preparing the annual budget and updating the cash flow forecast.

• Monitor the budget and work proactively with colleagues to address cash flow considerations and the timing of budgeted expenses.

• Monitor progress on financial objectives, review the timing of scheduled expenditures, analyze variables, provide explanations and suggest corrective actions when there is a significant variance concerning MSCA’s internal controls.

• Monitor accounts payables and receivables, reconcile the general ledger, and prepare variance reports and explanations.

•  Prepare monthly and ad hoc financial reports for management and committee meetings, including income statements, balance sheets, and cash flow statements.

•  Support the Finance and Compliance Committee of the Board of Directors with regular financial reports and data analysis.

•  Ensure statutory remittances are made and reported.

• Ensure effective and productive relationships with Mercy Ships International (MSI) staff are established, and the timely and accurate reporting of MSCA’s financials and seconded costs are posted.

•   Prepare documents and wire spreadsheet for reconciling MSI and MSGA invoices for monthly payments.

•  Collaborate with staff and MSI to reconcile joint program project expenses.

 

Payroll Admin

•  Maintain the payroll management system, ensure employees are paid, process and submit statutory and benefits remittances on time, and prepare RSP matching cheques. 

• Manage the tracking of vacation and all types of leave following Mercy Ships Canada policies and Employment Standards.

Maintain employee personnel files and staff attendance records.

• Help prepare required payroll paperwork during the hiring or termination of employees, as well as T4s and ROEs.

•  Prepare and submit required filings for WSIB, WCB and CNESST.

• Ensure business payroll obligations are met, and all transactions are completed on time and accurately.

                                                    

Education, Qualifications & Experience

Bachelor’s degree in accounting, finance, or a related field (or equivalent training).

Additional coursework or certifications in nonprofit or charity finance would be an asset.

• Certification (Preferred): CPA (Chartered Professional Accountant) designation is strongly recommended, especially given the need for compliance with CRA regulations, preparation of the T3010 Registered Charity Information Return, and expertise in Accounting Standards for Not-for-Profit Organizations (ASNFPO) in Canada.

• 3–5 years of experience working in a financial management role for a Canadian charity or non-for-profit organization.

• Direct experience with CRA regulations, including completing and filing the T3010 Registered Charity Information Return, and maintaining compliance with Canada’s Income Tax Act (charity provisions), strongly preferred.

• Proficient in use of Microsoft Office 365 suite of products and SAGE accounting software (preferred).

 

Alignment with Organizational Culture

• Supportive of the mission and vision of Mercy Ships and commitment to its core values and organizational culture.

• A demonstrated commitment to servant leadership, customer relations and the success of a cross-cultural team.

 Demonstrated consistent attention to detail, ability to prioritize work, and to meet deadlines.

• Initiative, tact, and judgement in interactions with employees, external vendors, donors, and stakeholders.

Excellent oral and written communication skills.

• Ability to think strategically and operationalize plans.

• Good organizational and time management skills.

• The ability to collaborate with coworkers, clients and suppliers

• Good analytical skills as well as solid business acumen

•  Fluent in English, French considered an asset.

•  Clean criminal record check.

 

Working Conditions

• The position will be based in the Mercy Ships Canada Victoria office.

• 40-hour work week; 8-hour shifts Monday to Friday with some flexibility to organize the work schedule around the office hours of 8:00 and 4:00 pm PST. 

• After completing a probationary period and achieving and maintaining a “Successful Performer” standard in all areas of your work, Mercy Ships Canada offers the possibility of a hybrid work arrangement for certain months of the year, except for December. The hybrid work arrangement would typically involve working remotely two days per week.

• A benefits package is provided after the 90-day probationary period.

• Mercy Ships Canada working conditions are aligned with the British Columbia Employment Standards Act.

 

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