Part-Time 0.6 FTE (Temporary) / Position Term: April 1, 2025 – October 1, 2026 (18-months)

POSITION DESCIPTION

Pilgrims Hospice Society (PHS) is a registered charity that provides supportive and compassionate family-centered care to enhance the quality and dignity of life for those diagnosed with a progressive, life-limiting illness as well as support to those who are grieving the death of a loved one, from any cause.

Reporting to the Manager, Finance, and working collaboratively with the Administration team, the Accounting Technician is responsible for the day-to-day accounting support in accounts receivable, accounts payable, and the general ledger.  The Accounting Technician will work closely with all departments to ensure accurate financial transactions, maintain proper documentation, and contribute to the month-end and year-end processes.

This is a temporary, part-time position, working three 7.5 hour days per week over the contract term. Upon conclusion of the 18-month term, there is a possibility the position may be extended or become permanent. The Accounting Technician position qualifies for benefits which include: dental care, long-term disability insurance, employee assistance program, extended health, health care spending account, life insurance, RRSP match, and vision care.

KEY RESPONSIBILITIES 

While ensuring accuracy and timely recording of financial transactions, the Accounting Technician, will be required to:

• Assist in the preparation of financial documents, including preparing and managing accounts payable and receivables within Financial Edge and Raiser’s Edge.
• Prepare bank deposits, record cheques and EFT’s received ensuring back up is electronically attached and filed correctly.
• Process invoices, employee expenses and vendor EFT’s in addition to reconciling vendor accounts to ensure all invoices are paid in a timely manner, in accordance with payment terms.
• Prepare bank and credit card reconciliations for all accounts.
• Assist in supporting the administration and reporting requirements for AGLC funds. 
• Be the first point of contact for finance related questions from staff, vendors and donors. 
• Assist with the maintenance and implementation of internal controls, policies and new initiatives to ensure compliance within all departments of the organization.
• Ensure proper record keeping to support the yearly audit with the external auditors.
• Monitor budgets within the organization and track to actual spending within departments.  
• Undertake additional duties from time to time to provide backup coverage during absences and during peak workload periods (month end, year-end, fundraising events). 

MINIMUM QUALIFICATIONS & SKILLS 

• Post-secondary education (certificate/diploma) in Accounting, Business, Finance, or a related field. A combination of equivalent education and experience may be considered.
• Minimum of two (2) years’ related work experience in an Accounting Clerk or Bookkeeping role, preferred.  
• Intermediate technical skills working with MS Office Word, Excel, Teams, SharePoint and Outlook, required.
• Proficiency with accounting software, preferred.
• Experience with Financial Edge and Raiser’s Edge, an asset. 
• Not-For-Profit accounting experience including knowledge of Canadian GAAP and CRA requirements, preferred. 
• Knowledgeable in ALGC rules and regulations with respect to gaming considered an asset.
• General understanding of fundraising and grant proposals, an asset.
• Driven, takes initiative, and detail orientated.       
• Excellent communication and interpersonal skills with the ability to make appropriate and timely decisions within authority.
• Demonstrated level of maturity, professionalism, including ability to work as a team and in an independent manner.