Event Coordinator

Full-Time Permanent

About Us

The Edmonton Humane Society (EHS) has been an animal welfare leader in the Edmonton community since 1907. We strive to be a model of excellence in the advancement of animal welfare and to lead the movement in creating a more humane world. EHS is a safe haven for thousands of homeless animals each year, providing veterinary treatment, behavioral rehabilitation, care, enrichment and rehoming. Beyond animal sheltering, we engage with the community through various programs and services to support happy, lifelong bonds between people and pets.

The Role

The Event Coordinator is a vital member of the Donor & Stakeholder Relations Department, responsible for planning, coordinating, and executing internal signature events and community partnership events. This role also supports sponsorship initiatives, external third-party fundraisers and internal department events. The position fosters community engagement, ensures seamless event implementation, and contributes to the organization’s mission by raising awareness and funds.

Reporting to the Manager of Communications and Education, the Event Coordinator collaborates with cross-functional teams, including Fund Development and the Volunteer Department, to ensure event success.

Key Roles & Responsibilities

Lead EHS Events

• Plan, coordinate and execute EHS signature events such as Pets in the Park, Pet Pics with Santa, Dog Dive, Made for Pets and donor recognition events.
• Collaborate with leadership to secure cross-departmental support for events.
• Oversee on-site event logistics, including setup, operation, parking and takedown.
• Serve as the volunteer liaison, managing recruitment, training and supervision of event volunteers.
• Coordinate with vendors, stakeholders and sponsors to ensure smooth event execution.
• Partner with the Communications team for event promotion and marketing.
• Work with the Fund Development team to create sponsorship plans and secure resources.
• Conduct post-event evaluations and debriefs to drive continuous improvement.
• Identify opportunities for new events that align with EHS’ mission and goals.
• Promote and enforce safety measures at all events.

Community Events and Third-Party Fundraisers

• Build relationships to encourage community-led events and third-party fundraisers.
• Represent EHS at community and fundraising events.
• Collaborate with the Communications team to create promotional materials.
• Coordinate third-party fundraising logistics while supporting Fund Development efforts.

Administrative Support

• Develop detailed budgets and timelines for each event.
• Communicate event progress and outcomes to EHS leadership
• Evaluate and report on the financial and reputational impact of events.
• Create training materials, documentation, and surveys for event volunteers and attendees.

Education & Requirements

•         Certificate, diploma or degree in event management, business administration, marketing, communications, public relations or a related field.

•         Minimum of 3 years in event planning, with demonstrated success managing large-scale events.

•         Experience building relationships with event attendees, vendors, volunteers and donors.

•         Volunteer management experience is required.

Skills & Abilities

The ideal candidate will possess exceptional planning, organizational and project management skills, enabling them to successfully coordinate multiple events and manage complex logistics. They should excel at multitasking and effectively handle fluctuating workloads in a dynamic environment. Strong customer service and interpersonal abilities are essential to ensure positive experiences for event participants, volunteers and stakeholders. Additionally, the role requires tact, discretion and professionalism when handling sensitive information, alongside a proactive and adaptable approach. A commitment to personal and professional growth will further enhance their ability to thrive in this position.

Compensation & Hours

•         Compensation: EHS offers a competitive not-for-profit compensation package which includes a comprehensive benefits package, and a strong work-life balance.

•         Hours: 40 hours a week; however, is expected to work hours as required to fulfill department responsibilities. Some evenings and weekends may be required.

The Edmonton Humane Society is an equal opportunity employer and we thank all applicants for submitting their resume. However, only those candidates considered for employment will be contacted.

The Edmonton Humane Society was founded on the principles of creating positive change in our community. Our hiring practices embrace compassion, support for our staff and volunteers and our role as a community leader. We understand that creating a culture of belonging where people’s unique backgrounds, experiences, and perspectives are valued, respected, and viewed as an asset helps us serve our community and animals better. Our commitment to employment practices representing diversity, equity, inclusion (DEI) and reconciliation helps us support pet owners facing access to care challenges, strengthens the human-animal bond, and builds a more compassionate, engaged, inclusive society

The Edmonton Humane Society is a COR-certified employer, recognized by Alberta’s Certificate of Recognition program for its dedication to maintaining the highest standards of health and safety for staff, volunteers and the animals in our care.