Family Services of Peel (FSP) is a progressive, multi-service Agency offering a dynamic work environment and culture. Are you interested in working at an organization that is committed to excellence and adds value to the community? We offer competitive compensation, professional development and training, and opportunities for advancement. Peel has a highly diverse and rapidly growing population of more than one million people and includes Mississauga, Brampton and Caledon. Applications are currently being accepted for a part-time (28-hours/week) Executive Assistant. This is a temporary job to cover a parental leave and while it is expected to last for eighteen (18) months, the duration cannot be guaranteed.

JOB PURPOSE

To provide confidential administrative support for the Executive Director. The objective is to ensure professional administration of the Executive Offices of the Agency, including the Board of Directors.

JOB RESPONSIBILITIES

• Provide confidential project and administrative support for the Executive Director and Board of Directors
• Maintain confidentiality required in working with sensitive materials and projects
• Compose and type letters, memorandums, reports and documents, strive for 100% accuracy
• Maintain Executive Director’s schedule
• Receive, prioritize and forward mail, hard copy, electronic and phone
• Attend Board and Committee meetings, take and transcribe minutes
• Prepare and distribute minutes, agenda and attachments
• Assist in maintaining and updating policies, procedures, and manuals
• Schedule and organize meetings and events, prepare and distribute resource materials, arrange for meeting rooms and refreshments and extend invitations
• Arrange travel and accommodations for meetings, events and conferences
• Record and monitor action assignments and motions
• Manage relevant administrative projects – including conducting initial research and providing recommendations
• Maintain all administrative filing systems and records
• Remind managers and Board Members of upcoming deadlines
• Serve as Campaign Chair for annual United Way fundraising campaign
• Participate in team meetings and provide input and ideas for improving administration and services
• Serve as Lead on Social Committee
• Contribute to team assignments and projects
• Provide Reception back-up as required
• Share in handling workload for positive results
• Maintain the strictest confidence for all matters related to work in the Agency in accordance with relevant agency policy and practice
• Perform other relevant duties as assigned for Management Team or Agency

KEY REQUIREMENTS

• Post secondary education
• 5 years experience in working at the Executive level
• Experience working in not-for-profit
• Strong organizational skills and project management capabilities
• Good interpersonal skills and written communication
• Excellent keyboarding skills (minimum of 60-80wpm)
• Computer proficiency in relevant Microsoft Office programs, Word, Excel, PowerPoint, Publisher and other design programs, and database applications
• Experience with minute-taking, writing and editing
• Attention to detail and concentration in preparing documents, researching and communicating.
• Ability to handle multiple projects and priorities.
• As there may be a work-from-home component to this job, the ability to work from home, consisting of a safe and private home office setting and the necessary technical equipment and high-speed Internet access for remote work
• Familiarity with virtual work platforms
• Ability to work days and occasional evenings 
• Ability to apply technology solutions to administrative activities
• Demonstrate continuous efforts to update skills
• Additional language(s) an asset

We thank all applicants however only those selected for an interview will be contacted.

NO TELEPHONE CALLS PLEASE

Family Services of Peel is committed to developing a staff team that reflects the community in which we work, and the people we serve. Family Services of Peel is dedicated to building an inclusive community with a shared purpose, and we strive to represent the values of respect, collaboration and diversity.  We have a strong commitment to employment equity and follow this commitment throughout our recruitment and selection process.  

Family Services of Peel is committed to inclusive, barrier-free recruitment and selection processes and work environment. We especially welcome applications from Indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, women, and persons who identify as 2SLGBTQ+. We also encourage applications from persons with disabilities, and will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all the stages of the recruitment and selection process. All information that is received in regards to accommodations will be kept confidential. 

We acknowledge the Haudenosaunee, Anishinabek, and Huron Wendat Indigenous territories, covered by ‘Treaty 13’, also known as the Toronto Purchase. We recognize and deeply appreciate their historic connection to this place.

An equal opportunity employer, it is Family Services of Peel’s policy to recruit and select applicants for employment solely on the basis of qualifications. In accordance with privacy legislation, by submitting your application you are providing your consent for the recruiter to conduct employment references.

As a member of this dynamic Agency, staff will be asked to undertake and lead special assignments. This may include participation in fundraising, strategic planning, and other related activities which contribute to the continuous transformation of Family Services of Peel. 

Family Services of Peel is a community-based Agency that works to strengthen families, couples and individuals through counselling, education and support services. To ensure the highest standards of service for our clients, our staff are experienced and qualified professionals who reflect the richness of our diverse community. Our Counsellors adhere to the Code of Ethics of the Counselling and Social Work profession. We invite you to visit our website to learn more about our Agency and our range of programs and services at www.fspeel.org