The Canadian Centre for Victims of Torture (CCVT) is a Not-for-Profit Charity settlement and community organization with over 40 years of experience in developing and delivering services to meet the needs of diverse communities. Passionate about providing innovative services, we adapt to changes and create new programs that best respond to and address our client’s specific needs.
CCVT has a team of over 40 staff members, speaking more than 10 languages, and is funded by various levels of Government, United Way Greater Toronto, various foundations, Corporates and charitable giving.
Job Summary
CCVT is currently seeking a Bookkeeper and Payroll Administrator who will be part of the Finance and Administration team, reporting to the Finance Manager or similar or higher level official. The position requires a critical deadline-based performance and absolute adherence to maintain discretion and confidentiality. The selected candidate will exhibit expertise in handling the payroll and full cycle accounting functions independently with a good command on verbal and written communication and demonstrated knowledge of related laws and accounting standards.
In-person work at one or more sites will be required, depending on public health conditions.
CCVT offers very competitive compensation package which includes attractive salary, contributory RRSP and comprehensive health benefits.
Duties:
Administer and process Payroll using Ceridian Payroll Software system and/or other payroll system
Ensure HR costs are accurately allocated according to funding agreements and organizational budgets
Prepare cost allocation of HR expenses and post related transactions in the accounting software accurately
Process accounts payable; Verify budgetary head, ensure compliance with funders’ norms and adherence to financial policy; Complete cost allocation, post transactions and do periodic payment processing
Monitor and process recurring obligations in a timely manner
Create invoices, claims and maintain follow-up; monitor and follow-up accounts receivables
Ensure timely banking of cheques/cash, maintain proper transaction log and documentation
Complete various accounting transactions posting in a timely and accurate manner; do full cycle bookkeeping function on the accounting software including monthly/periodic book closure, bank reconciliation, review of balance sheet items
Assist in analyzing financial data and preparing reports to support decision making processes
Meet statutory compliance and reporting requirements for funders, Finance Committee and senior management
Assist supervisor in developing annual budget for CCVT, funding contracts, compliance reporting as also smooth conduct of financial funder audit
Keep track and reconcile the payments to vendors, prepare T4As for the year-end
Keep financial documents and records well-organized and up-to-date, ensuring easy access and compliance with record-keeping requirements
Other finance and accounting duties as the organization continues to grow
Required Work Capacities:
Physical demands: sitting at a desk for computer work (80% of the workday) and meetings; lifting (files, laptop, and program supplies up to 5kg); working in an open office
Non-physical demands: some evening work/weekend availability, meeting regular deadlines; variety of tasks
Social/emotional demands: teamwork; relationship-building; exposure to emotional situations;
Cognitive/mental demands: attention to detail; multitasking; organizational ability/time management, adaptability, sound judgement, effective written communication
Qualifications:
Minimum College diploma in Accounting, or related fields, with at least 3 years of relevant payroll administration and full cycle bookkeeping/accounting experience in a medium-sized organization preferable in Not-for-Profit sector
Intermediate to advanced skills in MS Office applications including Excel
High level of proficiency in QuickBooks accounting software
Demonstrated experience applying Financial Accounting best practices
Ability to work independently and collaborate effectively in team environment
Ability to establish priorities in time-sensitive environment and meet deadlines with strong attention to detail
Demonstrated ability to maintain a high level of confidentiality, adherence to policies and procedure and attention to details
Excellent verbal and written communication skills in English
Strong time management skills and must be willing to work during evenings and/or weekends to meet specific deadlines
Satisfactory Vulnerable Sector Screening within the past six months
Legally entitled to work n Canada
To Apply
Please submit your cover letter and resume to the HR Manager at , quoting the job title “Bookkeeper and Payroll Administrator”.
CCVT values diversity and inclusion, and strongly encourages applications from racialized people, people with disabilities, and people from gender and sexually diverse communities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.
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