Administrative Assistant

Fund Development

Regular Full-Time

Posting Date: April 24, 2025

Location: Surrey, BC

Wage: $28.35-$31.91 per hour

Hours of Work: 35 Hours per week

Closing Date: May 15, 2025

Options Community Services is a non-profit organization dedicated to delivering social services across the Southern Fraser region (Surrey, Delta, White Rock and Langley) from early childhood to seniors. Our comprehensive range of programs and services relies on collaborative relationships with individuals, businesses, community groups and government bodies to create focused, effective and responsive resources for the community.

Are you passionate about organization, community impact, and meaningful work? We’re looking for an Administrative Assistant who thrives behind the scenes, ensuring every detail is thoughtfully managed. At Options Community Services, your administrative expertise will directly support initiatives that uplift individuals and strengthen communities.

Reporting to the CEO and the Director of Fund Development, the successful candidate will play a key role in supporting our fundraising efforts by preparing timely correspondence, managing gift processing, conducting prospect research, and maintaining accurate donor records in coordination with the Finance department. They will also manage the Raiser’s Edge database, generate reports, assist with donor acknowledgements, and ensure the integrity of fundraising data.

In addition, this role involves will support the external relations team by preparing donor-facing promotional materials, maintaining digital platforms to engage supporters, and tracking inventory for outreach and fundraising communications. The Administrative Assistant will provide comprehensive support to the CEO and the Director of Fund Development, including coordinating meetings, planning events, preparing documentation, and assisting with special projects. Moreover, the role oversees all logistics for Board meetings, including material preparation, venue setup, and catering arrangements to ensure a seamless and professional experience. Occasional reception coverage and general administrative support across the agency are also part of this dynamic and impactful role.

The ideal candidate for this position should possess a post-secondary education in business administration or a related field, along with at least one year of recent, relevant experience—ideally within the past five years. This includes experience with fundraising databases (such as Raiser’s Edge or Salesforce), marketing, graphic design, and website maintenance (e.g., WordPress or Drupal). Proficiency in MS Office is essential.

The role requires strong organizational, communication, and time management skills, with exceptional attention to detail and discretion when handling sensitive information. The ability to multitask, adapt in a fast-paced environment, and work independently is key. A valid driver’s license and reliable vehicle are required. Preference may be given to candidates with non-profit experience.

This role requires the incumbent to undergo a Police Information Check (PIC), and a Vulnerable Sector Check by the Ministry of Justice.

We thank all applicants for their interest in working with OCS. Due to the volume of applicants, only those qualified and shortlisted will be contacted.

The land which we are on is the unceded territories of the Coast Salish peoples including Kwantlen, Katzie, Matsqui, Musqueam, Semiahmoo, Tsawwassen, Kwikwetlem and the Sto:lo Nations.