Job title:                        HR Administrator
Status:                           Full time, 35 hours per week
Start Date:                     As soon as possible 
Reports to:                    Finance Manager
Posting Date:                April 25
Reference Number:      CLNU-2025-06
Deadline to apply:        Open till filled 

CultureLink Settlement and Community Services (CultureLink) is a Not for Profit Charity settlement and community organization with over 35 years of experience in developing and delivering services to meet the needs of diverse communities. Passionate about providing innovative services, we adapt to changes and create new programs that best respond to and address our clients' specific needs. 

CultureLink has a team of over 70 staff members, speaking more than 30 languages, and is funded by various levels of Government, United Way Greater Toronto, various foundations, Corporates and charitable giving.

This is a non-bargaining unit position.

Job Summary:

We are seeking a highly motivated and detail-oriented individual to join our team as an HR Administrator. In this entry-level role, you will support core HR functions including maintaining employee records, assisting with recruitment, onboarding, and offboarding, and supporting HR administration in a unionized environment. You will also play a key role in supporting payroll processes, ensuring data accuracy, and providing general administrative support. Additionally, this position is responsible for coordinating employee access to organizational resources such as equipment, systems, and facilities. The ideal candidate will demonstrate strong technical skills—including proficiency in HRIS systems and related software, and a solid understanding of confidentiality, compliance, and collaborative work environments.

Duties

•    Coordinate recruitment activities including job postings, candidate screening, and hiring in compliance with the Human Resources Policies and the Collective Agreement.
•    Lead all onboarding and offboarding processes, including documentation, orientation, training, and IT access coordination.
•    Maintain and review employee records (both electronic and physical) to ensure accuracy and compliance with internal policies, applicable agreements, and relevant employment laws and regulations.
•    Review and verify timesheets, track benefit entitlements and salary anniversaries, and support payroll processing.
•    Liaise with managers and union representatives to support employee lifecycle management, performance issues, and investigations.
•    Coordinate the collection and organization of staff time reporting documents
•    Support interpretation and application of the Human Resources Policies and the Collective Agreement for both HR and Finance teams.
•    Monitor HR-related budget lines and staffing allocations, flag variances, and assist with forecasting.
•    Provide cross-functional administrative support to HR, Finance, and IT, including coverage during staff leaves.
•    Contribute to continuous process improvement in HR operations and systems.
•    Other duties assigned

Required Work Capacities:

•    Physical demands: sitting at a desk for computer work (75% of the workday) and meetings
•    Non-physical demands: Following a schedule, maintaining attendance/punctuality; variety of tasks 
•    Social/emotional demands: Teamwork; working closely with participants and co-workers 
•    Cognitive/mental demands: Initiative; adaptability 

Qualifications:

•    Diploma or degree in Human Resources, Business Administration, Accounting, or a related field; equivalent experience will be considered.
•    2–3 years of HR administration experience, ideally in a unionized environment.
•    Strong understanding of employee recordkeeping, payroll coordination, and HRIS systems.
•    Demonstrated ability to manage large volumes of data with accuracy and attention to detail.
•    Proficiency in Excel and administrative systems; familiarity with HR budgeting and payroll allocations.
•    Strong written and verbal communication skills; able to work independently and collaboratively across departments.
•    High level of discretion with confidential information.
•    Basic understanding of accounting and payroll principles or willingness to learn.
•    Satisfactory Vulnerable Sector Screening within the past six months.
•    Must be authorized to work in Canada.

To Apply                                                                                                                                                                            

Please submit your cover letter and resume to the Executive Assistant at , quoting the reference number (CLNU-2025-06). 

The position offers a competitive employment package and compensation commensurate with experience in a friendly and collaborative work environment. 

CultureLink works within an anti-oppression framework and is committed to equity. We value diversity and inclusion, and strongly encourage applications from racialized people, people with disabilities, and people from gender and sexually diverse communities. Upon request, CultureLink will provide accommodation for people with disabilities throughout the selection process.

We thank all candidates for their interest and advise that only those selected for an interview will be contacted. We will be reviewing applications as they are submitted.