Position Title: Accountant

Organization Structure: Reports to Director, Finance & Administration

Job Status: Full-time

Number of Positions: 1 vacant position

Location: Etobicoke

Wages: $33.00/hour for 40 hours/week

This is NOT a bargaining unit position.

We advise all applicants with work permits that obtaining employment with Polycultural will not guarantee the approval of any application for Permanent Resident status and emphasize that Polycultural’s positions do not currently qualify under the government’s Ontario Immigrant Nominee Program (OINP) or Labour Market Impact Assessment (LMIA) initiatives.

About Polycultural

Be a part of Polycultural Immigrant and Community services! Founded in 1993, Polycultural is dedicated to hosting an open and inclusive environment for all. We are a multicultural melting-pot perfectly reflecting Canada’s diversity. We are like a family, have a culture filled with care and genuine connection with a very inclusive environment for all. With a diverse range of programs and services, we help individuals and families build a brighter future in Canada. Serving clients from over eight different locations across the GTA and Orangeville in more than 20 languages.

Polycultural offers a comprehensive benefits, including paid time off at Christmas (for eligible employees), employer paid Extended Health and Dental, RRSP match, Employee Assistance Program (EAP), and WorkPerks!

Scope

Reporting to the Director, Finance and Administration, we are seeking a detail-oriented and highly organized Accountant to join our finance team. The successful candidate will assist in the preparation of financial reports, perform various accounting tasks, and support the overall financial health of the organization. This role is ideal for someone with a strong foundation in accounting principles, excellent analytical skills, the ability to thrive in a fast-paced environment, and work collaboratively with people at all levels of responsibility within the organization.

This role is currently a hybrid work arrangement (Monday to Thursday in office; Friday work from home), subject to change based on business needs. Hours are 9:00am to 5:30pm (less 30-minute unpaid meal break).

Responsibilities include but are not limited to:

• Daily Accounting Activities: Perform daily accounting tasks, including reconciliations, journal entries, and general ledger updates
• Accounts Payable: Manage relationships with Vendors, process invoices, verify financial data for use in maintaining accounts payable records, and ensure timely payments
• Financial Reporting: Assist in the preparation of monthly, quarterly, and annual financial reports
• Expense Tracking: Monitor and track company expenses, ensuring all expenditures are recorded and categorized correctly
• Compliance & Auditing: Support internal and external audits by providing documentation and explanations as needed. Ensure compliance with all financial regulations and company policies.
• Data Entry: Maintain accurate and up-to-date financial records, ensuring data integrity and completeness
• Support Budgeting & Forecasting: Assist in the preparation of budgets and forecasts, providing relevant financial analysis and insights
• Ad Hoc Projects: Participate in special projects and perform other duties as assigned by the Director, Finance & Administration
• Generate periodic reports, such as government claim forms, balance sheets, profit & loss statements, etc.
• Assist in preparing all supporting information for financial monitoring and audits, and liaise with external auditors as necessary
• Document and maintain complete and accurate supporting information for all financial transactions
• Manage and prepare cash flow forecasts in accordance with policies and funder requirements
• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation
• Maintain inventory system of donated or purchased goods for program use
• Assist with financial reporting and preparation of financial statements and annual reports
• Assist Program Managers with preparation of budgets for funding applications
• Provide regular updates and feedback to Program Managers on year-to-date program expenses
• Provide administrative back-up for data processing if necessary
• Reports any financial irregularities or departures from internal policies or project guidelines to Director of Finance and Administration
• Ensure compliance with the internal procurement policies and procedures
• Maintain easy access archiving for all accounting and procurement documents
• Ensure all purchases are in line with Agency policies and procedures, and comply with funder agreements
• Ensure all vendor invoices and receipts comply with CRA guidelines
• Responsible for review, posting staff expense claims, and electronic filing of supporting documents
• Other duties as required

Competencies

Team Leadership

Willingly cooperates and works collaboratively toward solutions that generally benefit all involved parties; works cooperatively with others to accomplish stated objectives.

Continuous Learning

Demonstrates eagerness to acquire necessary technical knowledge, skills, and judgment to accomplish a result or to serve clients’ needs effectively. Has desire and drive to acquire knowledge and skills necessary to perform job more effectively.

Organizational Understanding

Understands agendas and perspectives of others, recognizing and effectively balancing the interests and needs of one's own group with those of the broader organization.

Communications

Using a variety of communication styles and strategies to foster open communications and the exchange of information and discussion on an ongoing basis.

Technical Expertise

Applies and improves extensive or in-depth specialized knowledge, skills, and judgment to accomplish a result or to accomplish one's job effectively.

Planning & Organizing/Time Management

Establishes a systemic course of action for self or others to ensure the accomplishment of a specific objective. Sets priorities, goals, and timetables to achieve maximum productivity.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organize time and resources efficiently.

Self-Management

The ability to effectively and responsibly manage your own actions, wellbeing, and time to achieve organizational goals, self-improvement, and personal growth. To maintain an effective work/life balance in response to a stressful, challenging, and dynamic work environment.

Problem Solving

Builds a logical approach to address problems or opportunities and manages the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Initiative

Does more than is required or expected in the job; displays original thinking and creativity; demonstrates resourcefulness to enhance services and program delivery, independently seeks increased job responsibilities, identifies potential problems or shortcomings, and offers constructive solutions to advance the quality of services within the agency.

Qualifications & Experience

• University degree in Finance/Accounting Management
• 3-5 years’ relevant work experience in accounting role with hands-on experience in providing financial analysis to drive key business decisions
• Experience with Dynamics 365 Business Central is preferable
• In depth knowledge and understanding of income statement and balance sheet
• Excellent computer skills with the use of Excel and MS Word
• Demonstrated track record of success in a large, complex, and diverse environment that is related to community services is a strong asset
• Outstanding organizational skills and ability to manage multiple projects simultaneously with attention to detail
• Demonstrated ability to work independently and to be effective at both leading and participating in a collaborative team setting
• Strong knowledge of the immigrant service sector is an asset

Other requirements

• A satisfactory Vulnerable Sector Police Check (completed when offer is made)

In support of persons with disabilities, Polycultural asks that job applicants with disabilities who require accommodation in the recruitment and selection process, to please advise Human Resources if contacted for an interview/testing so that suitable accommodation can be arranged. (In compliance with AODA, 2005, Integrated Accessibility Standards). If you require assistance in sending your resume due to a disability, please contact Human Resources directly.

We thank everyone for their interest in Polycultural; however, only those selected for an interview will be contacted.

Polycultural Immigrant & Community Services hires on the basis of merit and is committed to employment equity.

No phone calls please.