JOB TITLE                             Assistant Registrar

JOB TYPE                             3-month Contract Full Time (37.5 hours/week)

REPORTS TO                        Registrar

SALARY                                Starting at $18.75 / hourly

CLOSING DATE                    Position will remain open until filled

START DATE                         May 19 to August 29, 2025

SUMMARY OF RESPONSIBILITIES

Under the direction of the Registrar, the Assistant Registrar is responsible for assisting with all aspects of registration, including but not limited to, registering Club Members and Campers in Camp Brain (online registration database), supporting families/caregivers through registration, processing payments, and generating reports. The Assistant Registrar ensures that entries and reports meet all standards regarding consistency, confidentiality, and quality control.

JOB DUTIES

•        Assists staff with the entry of Club membership, day camp registration and Camp Potlatch registration into the Camp Brain database.

•        Supports staff and families/caregivers in using the online registration system.

•        Works directly with families/caregivers in the negotiation of fees.

•        Responds to questions and concerns from families/caregivers offering high quality customer service.

•        Runs regular reports on the status of registration and payments.

•        Assists with the monitoring of registrations, including updating session capacities, payment schedules, and pending payments.

•        Runs weekly reports to determine what information from families/caregivers may be missing (i.e., memberships, registration, and consent forms).

•        Reconciles reports from Clubs and Camp with the Camp Brain database.

•        Attends scheduled staff meetings and training sessions.

•        Keeps informed and has a general awareness of all BGC programs and services, including use of communication tools such as email and intranet/webpage, etc.

REQUIREMENTS

•        Clear Criminal Record Check (Vulnerable Sector).

•        Highly organized with ability to multi-task and meet deadlines.

•        Excellent customer service.

•        Ability to use a variety of computer software.

•        Familiarity with database management and report generation.

•        Ability to problem solve and find solutions.

•        Excellent oral, written, and interpersonal communication skills.

•        Ability to work independently and as part of a team.

This is a full-time (37.5 hrs./week) contract position ending August 29, 2025 with possibility of extension (part-time hours).

WHAT WE OFFER

•        $18.75 per hour

•        Fun working environment and team-based approach

•        On-the-job training

•        Access to employee assistance program

•        Paid birthday off

As it connects to our organizational core values, BGC encourages staff to show up as their best selves, including mutual respect, integrity, and accountability.