The Administrative Assistant works as part of an administrative team and provides administrative support to International Program staff of MCC Canada-supervised programs. The position relies heavily on organizational, interpersonal and computer skills.

This position requires the incumbent to embrace the Christian Faith foundation of MCC; ensuring the Christian ethos and Principles and Practices of MCC permeates their work and relationships.  The incumbent will live out their faith by serving others and advancing the mission of MCC as they relate to staff, constituents, donors, and others. 

Duties
100% Administrative and program support
 

• Serve as primary contact point in Winnipeg for Area Directors and Representatives, as well as Service Workers in assignment 

• Send new Rep announcements and Rep/AD transition announcements to the system 
• Provide logistics for shipping packages and suitcases to send overseas 

• Receive, edit, and ensure up-to-date country guides are on file for country programs 

• Track and support the annual update process for documentation such as the national staff handbook and security manual

• Maintain current address/contact files for field staff and offices 

• Track training and support for new IP leaders; connect them to necessary resources according to their unique initial support plan
• Reconcile credit card statements and ensure coding is correct for MCC Canada-supervised IP staff.
• Assist international staff with applying for and distributing MCC credit cards.  
• Maintain and update IP information on MCC’s databases and internal systems (Omnia, Insight)
• Point person to manage general inquiries about MCC Canada supervised countries (i.e. receive, respond accordingly, forward to correct person, and follow up as necessary) 
• Participate in monthly IP Administrative Assistant team meetings and monthly IP Director meetings 
• Provide back-up support for other Administrative Assistant tasks in the Program Department during peak seasons and absences, including receiving assignments from the Executive Assistant to the International Program Director. 
• Provide logistical and hosting support to the MCC Canada Executive Office in preparation for and during Board meetings and Annual General Meeting when hosted in Winnipeg (one weekend in March, June, and September