Event Liaison

VANCOUVER ART GALLERY                                                                   

2 Casual Positions

The Vancouver Art Gallery believes creativity is fundamental to an open and engaged world. Bring your experience in Events to one of Canada’s leading arts institutions in the heart of downtown Vancouver.

Reporting to the Manager of Special Events and working closely with the Gallery Rental and Event Associate, this role serves as the main point of contact during Gallery events. It plays an important part in ensuring events run smoothly, whether they are internal functions, public programs, or private rentals. The role involves welcoming clients and vendors, overseeing event activity, and ensuring that all event guidelines are followed.

What You Will Do 

• Review event plans to ensure client expectations and event requirements are met
• Oversee event setup; coordinate with clients, vendors and Event Associates to ensure compliance with safety and security protocols
• Attend security briefings; communicate event details and respond to operational concerns
• Ensure signage, stanchions and restricted area markers are in place and visible
• Act as primary point of contact during events, checking in with clients and guests throughout
• Monitor guest activity, ensuring security presence and compliance with Gallery policies (e.g., restricted access, no open flames)
• Support clients with event logistics including sound, lighting, furniture, catering and signage adjustments
• Represent the Gallery with professionalism and a strong focus on customer service
• Coordinate post-event clean-up; confirm end-of-event procedures and timelines with clients and vendors
• Submit post-event reports to the Events team and Manager
• Collaborate with internal departments (e.g., Building Services, AV, Education, Coat Check) to support successful event execution
• Promote a respectful and inclusive workplace grounded in equity, diversity and inclusion, including Indigenous ways of being
• Supports the Gallery’s overall goals towards a cohesive brand voice and identity.  

This role contributes to the overall success of the Events team and ensures contribution to the Gallery’s strategic goals.

What You Bring to the Role 

As Event Liaison, you have completed Grade 12 or equivalent. You also bring a minimum of 2 years’ experience in customer service, restaurant serving, hospitality, event planning, film, entertainment or a related field. 

In addition, you have:

• Strong problem-solving, organizational and time management skills
• Ability to work independently, multitask and maintain professionalism under pressure
• Excellent communication abilities, both written and verbal
• Comfortable standing for extended periods
• Proficient in basic administrative tasks; experience with MS Office Suite
• Skilled in building positive relationships with clients, vendors and colleagues
• Interest in visual arts and community engagement
• Familiarity with the Vancouver Art Gallery’s exhibitions and programs an asset

COMPENSATION AND WORK ENVIRONMENT

Salary: Pay Grade 11: Step 2: $21.56 per hour.

Schedule: Casual/On-Call position. Candidates must be available to work outside of regular business hours, including evenings and weekends.

This is a unionized position. This assignment falls under the jurisdiction of CUPE Local 15 – VMECW. 

This is an in-person position at the Gallery’s downtown Vancouver location.