Position summary

The Facilities Supervisor plays an important role in ensuring St. Felix Centre’s buildings and infrastructure remain functional, safe, and ready for program delivery. Working closely with the Manager Facilities, this role assists with identifying facility-related issues, coordinating vendor access, and monitoring the completion of contracted work to ensure it meets organizational expectations and code requirements.

This position also supports documentation, compliance readiness, and other operational tasks across multiple sites. The Facilities Supervisor contributes to the overall efficiency and safety of the environment by facilitating day-to-day site needs and assisting in the coordination of building maintenance activities.

RESPONSIBILITES

• Act promptly as the first on-site responder to urgent maintenance requests and facility-related incidents and report to the Manager, Facilities.
• Coordinate logistics and access for vendors, contractors and service providers performing facility-related work.
• Monitor vendor and contractor performance to ensure timely, high-quality work in accordance with organizational standards.
• Conduct regular walkthroughs and report facility issues and general upkeep needs.
• Maintain accurate and timely documentation of facility inspections, service reports, repairs, and preventive maintenance schedules.
• Support collection and organization of compliance-related documents including inspection reports, certifications, and safety logs.
• Support the maintenance and scheduling of the organization’s fleet vehicles, including service coordination, winter preparation, tire changes, and inspection logs.
• Assist with facility audits, inspections, compliance documentation, and preparation of spaces for review.
• Ensure all work follows organizational health and safety standards and regulatory compliance.
• Participate in seasonal and emergency response tasks, including snow removal and storm preparation
• Support other facilities-related tasks and duties assigned by the Manager, Facilities.

Education

• Completion of a college diploma in related field or commensurate work experience;
• Valid Ontario driver’s license and clean driving record.

EXPERIENCE

• Minimum 2 years’ experience working in facilities management;
• Demonstrated experience liaising with external contractors, scheduling maintenance, reviewing invoices and work orders;
• Demonstrated experience with minor repairs and maintenance;
• Demonstrated knowledge of building systems (e.g. heating and cooling, electrical, plumbing);
• Demonstrated knowledge of Health and Safety best practices;
• Experience working with people experiencing homelessness considered an asset;
• Knowledge of low barrier and anti-oppressive approaches considered an asset.

SKILLS

• Working knowledge of WHMIS;
• Proficient in Microsoft Office (Word, Excel, Powerpoint), Zoom, Google Suite;
• Strong written and verbal communication skills;
• Ability to lift up to 50 lbs and other physical activities including walking, standing, sitting, lifting and bending for continuous periods;
• Ability to adapt and multitask in a fast paced and highly dynamic environment.

SCHEDULE 

Monday to Friday

Shift: 10:00 am to 6:00 pm