We’re hiring! Girls Forward is looking for a detail-oriented, systems-savvy Operations & Finance Manager to join our growing team. This is a unique opportunity to step into a dynamic role that blends financial oversight with operations, project management, and team support. As we grow our impact across Canada, we’re looking for someone who thrives behind the scenes — bringing structure to our systems, clarity to our finances, and support to our team. If you’re passionate about building processes that empower others and believe in advancing gender equity through sport and movement, we want to hear from you!

Learn more about the role below.

THE ROLE

• Title: Operations and Finance Manager
• Location: Remote (work from anywhere in Canada)
• Reports to: Executive Director
• Compensation: $45,000 – $60,000 annual salary, $100 monthly cellphone and internet allowance
• Contract Dates: September 2025 – September 2026 (with potential for renewal)
• Hours: Full-time – 37.5 hours per week

ROLE OVERVIEW 

The Operations & Finance Manager is a new and critical role supporting the day-to-day operations of Girls Forward, with a primary focus on financial oversight, internal systems, and team coordination. You will be responsible for implementing and maintaining efficient operational and financial processes, including onboarding the team into a new project management platform, managing financial workflows, and supporting organization-wide systems. This role includes liaising with our external financial providers and may take on increasing responsibility for full-cycle financial management.

You’ll work closely with the Executive Director and leadership team, ensuring the organization runs smoothly behind the scenes. This role is ideal for someone proactive, detail-oriented, and systems-savvy — someone who thrives in a dynamic nonprofit environment and is eager to help build sustainable infrastructure for growth

KEY RESPONSIBILITIES

Financial Oversight and Systems Leadership

• Oversee day-to-day financial operations of the organization, including tracking revenue and expenses, contractor payments, and account reconciliation
• Manage financial tools and platforms, including QuickBooks, Dext, Payworks, PayPal, and Plooto
• Liaise with external financial service providers (bookkeeping, payroll, CRA, etc.) to ensure accurate and timely reporting
• Run monthly financial reports and assist the Executive Director with budget monitoring and forecasting
• Lead the annual budgeting process in collaboration with the Executive Director and Board Treasurer
• Maintain and improve internal financial processes and controls
• Make small, pre-approved purchases and manage documentation for reconciliation
• Support with grant financial reporting and audit preparation as required
• Take on increasing responsibility for internal bookkeeping, with the potential to transition in-house finance management from external contractors

Project Management and Workflow Support

• Lead the implementation and onboarding of Monday.com as our primary project management tool
• Support team onboarding and training to ensure confident usage
• Work closely with the Executive Director to upload and maintain oversight of operational and marketing projects and tasks
• Create and maintain process documentation and workflows

Team and Staffing Support

• Support with hiring logistics (job postings, interview scheduling, and applicant tracking)
• Assist in onboarding new staff and contractors (email setup, scheduling tools, systems access)
• Develop internal “how-to” guides and process documents for recurring operations and tasks

Administration & Process Management

• Manage multiple Girls Forward e-mail addresses, including our general accounting and financing accounts. Respond to inquiries and triage messages to the appropriate team members
• Set up and manage virtual meetings; take meeting minutes when needed
• Create and update documents, templates, and team files
• Organize and maintain shared folders in Google Drive
• Create and manage Typeforms, and provide basic CRM support as needed
• Assist with email and calendar coordination for internal leadership, including scheduling, email follow-ups, and time management support
• Liaise with staff and contractors on retail and inventory needs
• Support other administrative tasks as assigned

QUALIFICATIONS

• 3-5 years of experience in operations, finance administration, or nonprofit systems support
• Comfortable with budget development, financial tracking, and liaising with external finance professionals (e.g., bookkeepers, accountants, auditors)
• Proficient in tools like QuickBooks, Dext, Plooto, Google Workspace, Slack, Zoom
• Experience with or interest in using project management tools (preferably Monday.com)
• Ability to take initiative and lead the transition of financial systems in-house
• Interest in growing into a senior operational or financial leadership role
• Comfortable working independently in a remote team
• Experience in the nonprofit or social impact sector is a strong asset

COMMITMENT

• This is a full-time, salaried position with a 37.5-hour workweek. The work schedule is flexible, set by the Executive Director.
• This is a remote position open to candidates across Canada. Travel as needed.

TOOLS OWNED BY EMPLOYEE

• Laptop Computer
• Cell Phone
• Access to wifi

To apply, please visit our website: https://girlsforward.ca/hiring-opsandfinance-2025/