About CCHR:   The Canadian Centre for Housing Rights (CCHR) is one of Canada’s oldest charities working to advance the right to adequate housing. Founded in 1987, CCHR has worked tirelessly for over 38 years at the intersection of human rights and housing and is one of Canada’s leading NGOs working in social and economic rights. CCHR works to advance the right to adequate housing.  

Working at CCHR:  CCHR is a collaborative and cross-functional team of about 30 motivated professionals working across Canada, linked by our commitment to advancing the right to housing.  Over the past three years, the organization has grown fivefold, expanded our work nationally, and developed innovative ways to engage communities, individuals, and organizations to support rights-based housing solutions. CCHR’s 2024-27strategic plan aims to tackle Canada’s housing affordability crisis head-on through initiatives that promote affordability, equality, and security of tenure across the country.  

Position Summary:  The Finance and Administration Coordinator plays a central role in supporting the operational backbone of our organization. With a primary focus on accounts payable/receivable, reconciliation, payroll, and HRIS support, and administrative coordination, this position ensures that key financial and administrative functions are carried out with accuracy and efficiency. The ideal candidate brings strong technical skills, attention to detail, and a service-oriented approach to working in our dynamic, mission-driven team.  

Key Responsibilities:  

Finance  

• Manage day-to-day accounts payable and receivable processes, including coding, payments, and deposits in QuickBooks and Dext. 
• Perform regular reconciliations of bank, credit card, expenses, and statements.  
• Support the month-end and year-end financial processes with the accountant.  
• Maintain financial documentation by internal policies and procedures, audit, and funding requirements.
• Prepare reports and financial summaries using advanced Excel. 
• Utilize software tools such as Dext for processing receipts and invoices.  
• Manage vendor and supplier payables and receivables documentation.  
• Assist with payroll processing and related reporting.  
• Support financial tracking for grants and project-specific budgets.  

General Administration 

• Provide administrative support, including internal communications, scheduling, meeting coordination, agenda preparation, and minute-taking. 
• Manage office systems, including document organization through SharePoint.  
• Administer and manage the voicemail system and phone service providers.   
• Liaise with the external IT service provider to coordinate and escalate requests   
• Coordinate procurement and maintain vendor, contractor, and supplier records.  
• Manage office supplies and subscriptions, coordinate mail and courier services.  
• Maintain shared calendars, filing systems, and workflow documentation.  

HR Administration  

• Assist with onboarding and offboarding tasks. 
• Maintain accurate and up-to-date HR records and data.  
• Maintain and update employee information in SharePoint and HRIS system.  
• Provide administrative support for payroll and benefits administration.  
• Coordinate internal HR processes such as training, leave tracking.  
• Ensure discretion and confidentiality with sensitive HR and payroll data.  

Qualifications: 

• Minimum 5+ years of experience in office administration and accounts payable/receivable and payroll processing. 
• Proficient in MS Office, SharePoint, QuickBooks, Adobe Pro, and HRIS systems.  
• Advanced Excel skills required (formulas and conditional formatting).  
• Experience with project management and software such as Asana, MS Project,  
• Knowledge of privacy, confidentiality, and data security best practices.  
• Strong attention to detail, problem-solving, and analytical skills.  
• Excellent communication and people skills.  
• Proven ability to prioritize, juggle multiple tasks, and take initiative.  
• Ability to work independently with minimal supervision.  
• High degree of discretion and professionalism in managing confidential data.  
• Charity or nonprofit experience is a strong asset.  

Skills and Attributes:  

• Excellent organizational, analytical, and problem-solving skills. 
• Strong strategic thinking, political acumen, diplomacy, discretion, and judgment.  
• Ability to work under pressure and adapt quickly to shifting priorities.  
• A proactive, flexible attitude with a focus on impact and quality.  
• Proficiency in French or other languages is considered a strong asset.  
• We recognize and value the unique perspective that people with lived experience of poverty and/or precarious housing bring, in addition to the qualifications listed.  

At CCHR, we believe that a workforce that reflects the diversity of the communities we serve strengthens our ability to achieve our mission. We strongly encourage applicants of all genders, racial, ethnic, and cultural backgrounds, sexual orientations, abilities, and with a range of life experiences to apply.
We are committed to full compliance with the Human Rights Code, the Accessibility for Ontarians with Disabilities Act, the Occupational Health and Safety Act, and all other applicable legislation. We will provide accommodation during the hiring process upon request, and information received relating to accommodation measures will be addressed confidentially.