Harbourfront Centre is a leading cultural institution in Toronto, celebrated for its vibrant arts, culture, community and recreational programs. As a not-for-profit organization, we are committed to enriching the lives of diverse communities through creativity, innovation, connection and excellence. A multi-faceted campus, Harbourfront Centre includes both community programming across arts, culture, recreation and learning, as well as commercial businesses (marine, parking, restaurants) that generate essential revenue to support operations. 

We are currently seeking an attentive, organized and collaborative Accounts Payable Supervisor to support our Finance department with full cycle accounts payable, as well as other finance-related needs.

Position Title: Accounts Payable Supervisor

Reporting to: Controller

Type of Employment: Full-time, 35 hours per week

Number of Vacancies: 1

Compensation: $60,000 – $65,000 annual salary, plus a comprehensive benefits package

Work Location: Toronto

Duties 

• Enter invoices for payment.
• Analyze and review invoices for errors or duplicate billings.
• Set up and maintain Vendor files.
• Analyze A/P Aging report
• Disseminate and track bills for proper approval.
• Print cheques and match with invoices.
• Prepare cheques for mailing.
• Process wire and electronic fund transfer payments in CMO (online banking).
• Ensure T4A/ T4A NR payments contain all necessary information, correctly coded and tagged in the financial system.
• Review statements from suppliers, follow up on discrepancies by contacting suppliers and appropriate HC department budget keepers. Reconcile statements and respond to AP inquiries.
• Prepare account reconciliations and analysis as required.
• Maintain record of payments for utility bills, leases, etc., from pre-authorized standing orders and contracts. Ensure standing orders are correct.
• Oversee month-end closing activities and reporting for AP.
• Perform other duties as assigned.

Requirements 

• Knowledge of bookkeeping, accounting procedures and computerized systems with a minimum of 2-3 years of experience.
• Proficiency in the use of common computer applications including M365 applications (Teams, Sharepoint, Excel, etc.).  Experience with Business Central would be a preferable.
• Well-versed in data entry, report compilation, and answering virtual correspondence.
• Strong organizational and communication skills.
• Good problem-solving skills and a customer service aptitude.
• An educational background in Finance, Accounting or Business Administration is desirable.
• Ability to work independently while also possessing a spirit of collaboration and team work.
• Experience in the not-for-profit sector is considered an asset.
• Must be legally eligible to work in Canada. Non-Canadian applicants must have a valid employment Visa and proper documentation authorizing their ability to work in Canada on a full-time basis.

Our Values

At Harbourfront Centre, our values—Open, Brave, Rigorous, and Kind—reflect our commitment to inclusivity, imaginative risk-taking, excellence, and respect, ensuring enriching experiences for all.