Senior Accounts Payable Accountant is responsible for managing and processing the company's outgoing payments. This role ensures that all invoices are verified, approved, and paid in a timely and accurate manner while maintaining proper documentation and compliance with internal controls and financial policies. This position is a full-time position and reports to Financial Controller

This is a Full-time non-union position scheduled to work 35 hours per week.

DUTIES and RESPONSIBILITIES

•       Review, verify, and process vendor invoices and employee expense reports.

•       Ensure proper coding of invoices in accordance with the chart of accounts.

•       Maintain Up to date vendor master and ensure timely payments in accordance with payment terms.

•       Reconcile accounts payable transactions and assist in monthly closing processes.

•       Manage company credit card process and reconciliations.

•       Monitor aging reports and respond to vendor inquiries regarding payments.

•       Support internal and external audits by providing required documentation and explanations.

•       Maintain compliance with financial policies, procedures, and internal controls.

•       Collaborate with procurement and finance teams to streamline payment processes.

•       Ensure timely respond to all AP inquiries.

•       Prepare, post and send payment batches for different pay methods – EFT and cheques.

•       Follow up on all discrepancies and overdue invoices and process adjustments as required.

•       Complete periodic reconciliation between AP to General Ledger.

•       Responsible for funders report when assigned.

•       Conduct expense analysis when required.

•       Assist in the organization’s claim process.

•       Comply with internal accounting and reporting procedures.

•       Provide guidance to other Accounts Payable Staff.

•       Other office administrative and clerical support where required.

QUALIFICATIONS

•       Bachelor’s degree in Accounting, Finance, or a related field (preferred).

•       5+ years of experience in accounts payable or a similar accounting role.

•       Experience in a non-profit or charitable environment is preferred but not essential.

•       Proficient in accounting software (Microsoft Dynamics NAV, Workday is an asset)

•       Proficiency in Excel (intermediate level)

•       Strong attention to detail, accuracy, and organizational skills.

•       Knowledge of general accounting principles and internal controls.

•       Excellent communication and problem-solving skills.

•       High level of critical and logical thinking and reasoning to identify underlying principles and facts.

•       Ability to meet deadlines, multi-task and set work priorities in a fast paced and highly demanding environment.

•       Experience in liaising, communicating with all levels of internal and external personnel with a customer service emphasis.

•       Must be fully vaccinated or be exempt from vaccination on human rights grounds. COSTI reserves the right to require information establishing the validity of the exemption.