Job Title: Administrative Support Specialist

Based at: Herb Jamieson Centre

Hours of work: Monday – Friday, 8-hour shifts

Start date: Immediate

Status: Full Time 

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OUR MISSION

Because of the life-changing gospel of Jesus Christ, Hope Mission exists to serve the physical, emotional, and spiritual needs of those in search of help, healing, and hope.

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Job Summary:

We are seeking a highly organized and proactive Administrative Support Specialist to join our team. This role is essential in ensuring the smooth day-to-day operations of our programs and departments. The ideal candidate will be detail-oriented, tech-savvy, and passionate about supporting a cause-driven organization.

Major Duties and Responsibilities:

• Provide general administrative support to multiple departments and senior staff
• Prepare and format documents, reports, and presentations
• Maintain organized digital and physical filing systems
• Assist with data entry, database management, and record updates
• Respond to internal and external inquiries in a professional and timely manner
• Support procurement, supply ordering, and invoice processing
• Help coordinate volunteer and community engagement activities

Minimum Qualifications and Skills:

• 2+ years of administrative or office support experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with keyboarding skills – minimum 50 words per minute.
• Strong attention to detail, organizational, and time-management skills
• Excellent verbal and written communication abilities
• Able to work well in a close team environment

Performance Expectations: Your evaluation will focus on accuracy, efficiency, and timeliness in completing administrative tasks; professionalism and responsiveness in internal and external communications; organization and maintenance of digital and physical records; effective support of procurement and departmental processes; and proactive contribution to volunteer coordination and community engagement activities. Strong attention to detail, reliability, and the ability to manage multiple priorities independently are key measures of success.

Other Requirements:

• Being a Christian Organization, we require our employees to agree with and sign the Hope Mission Statement of Faith.
• Cover letter stating why you wish to work with a Christian organization.
• Must be legally entitled to work in Canada on a full-time basis.
• Able to provide Criminal Record Check and Vulnerable Sector Search
• A letter of reference from a ministry or church is an asset
• Adherence to Hope Mission’s Policies and Procedures.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.