Job Title: Administrative Support Specialist

Based at: CarePoint Wellness Centre

Reports to: Senior Director

Hours of work: Monday – Friday, 8-hour shifts

Start date: Immediate

Status: Full Time 

______________________________________________________________________________________

OUR MISSION

Because of the life-changing gospel of Jesus Christ, Hope Mission exists to serve the physical, emotional, and spiritual needs of those in search of help, healing, and hope.

___________________________________________________________________________________

Job Summary:

The Executive Assistant provides high-level administrative and operational support to the Senior Director and leadership team, ensuring smooth day-to-day operations and effective communication across the organization. This role is critical in helping the non-profit achieve its mission by supporting strategic initiatives, managing administrative tasks, and fostering strong relationships with stakeholders.

Major Duties and Responsibilities:

• Manage the Senior Director’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, grant documents, and presentations.
• Serve as a primary point of contact for board members, donors, volunteers, and community partners.
• Monitor and prioritize incoming emails, calls, and requests, responding on behalf of the Senior Director when appropriate.
• Support special projects, research, and program initiatives as needed.
• Maintain accurate records and filing systems

Minimum Qualifications and Skills:

• 2+ years of previous experience as an Executive Assistant or in a similar administrative role, ideally in a non-profit setting.
• Proficient in Microsoft Office Suite 
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with attention to detail.
• High level of discretion and professionalism.
• Passion for the organization’s mission and values.

Preferred Skills:

• Experience supporting fundraising and development activities.
• Knowledge of non-profit governance and board relations.
• Ability to work independently and collaboratively in a mission-driven environment.

Other Requirements:

• Being a Christian Organization, we require our employees to agree with and sign the Hope Mission Statement of Faith.
• Cover letter stating why you wish to work with a Christian organization.
• Must be legally entitled to work in Canada on a full-time basis.
• Able to provide Criminal Record Check and Vulnerable Sector Search
• A letter of reference from a ministry or church is an asset
• Adherence to Hope Mission’s Policies and Procedures.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.