ACTRA National is seeking a full-time:

Office Operations Coordinator (Office Clerk).

Keep ACTRA National Running Smoothly

If you’ve worked as an office clerk or in office operations, you know how much depends on the basics being done well. Mail arriving and leaving on time. Supplies stocked. Shared spaces looked after. Files where they should be. When those things run smoothly, everyone else can do their jobs.

ACTRA National is looking for an Office Operations Coordinator (Office Clerk) to support our Operations teams. This is a hands-on, in-office role focused on day-to-day office and facilities operations. It suits someone who takes pride in keeping a workplace organized, functional, and ready for whatever the day brings.

This role is less about sitting behind a desk and more about being present in the office. Moving between tasks, responding to needs as they come up, and making sure nothing important gets missed.

What You’ll Be Known For:

Day-to-day office operations

Handling incoming and outgoing mail and couriers; ensuring performers' cheques reach their destinations; distributing forms and agreements; and maintaining office routines.

Office supplies and inventory

Keeping supplies stocked while staying within budget, planning for peak periods, and making sure storage areas are organized and accessible.

Facilities and shared spaces

Supporting kitchen upkeep, coordinating maintenance schedules, and working with vendors to ensure services are delivered as expected.

Records and filing

Sorting, labelling, archiving, and maintaining files and logs so information is easy to find and kept up to date.

Support for HR Operations and Finance

Assisting with clerical tasks, preparing reports, maintaining procedure guides, new employee onboarding support and process improvements where needed.

Support for leaders and teams

Providing clerical and reporting support to the Manager and other leaders, and assisting other teams with ad hoc tasks and projects

Relationships and communication

Working closely with national and branch staff, vendors, and members, and serving as a reliable point of contact for day-to-day coordination.

Practical improvements

Noticing what could work better and suggesting small, realistic changes that improve how the office runs.

Who You Are

You’re someone who prefers steady, behind-the-scenes work and takes satisfaction in keeping a shared space running well. You bring:

• A minimum of 3-5 years of hands-on experience as an office clerk, office assistant, facilities support, or similar office operations role
• Strong organizational skills and comfort juggling a range of practical tasks
• Confidence using MS Office and basic databases
• A reliable, service-oriented approach and clear communication style
• Comfort with physical aspects of the role, including lifting and moving items (up to 50 lbs)
• You’re dependable, observant, and take pride in doing things correctly (even when no one’s watching).
• A person who enjoys being physically present in the office

If you’re looking for a steady role where your work keeps everything moving, this could be a strong fit.

Why ACTRA?

ACTRA represents over 30,000 performers working in film, television, radio, and digital media across Canada. While much of our members' work happens on screen, it relies on strong operations behind the scenes.

This role offers stability, a consistent in-office routine, and clear responsibilities. Your work will support the teams that protect performers’ rights and working conditions by ensuring the office they rely on functions smoothly every day.

If you take pride in keeping an office running well and enjoy practical, hands-on work, we’d be glad to hear from you.

Things for you to know:

Location: This supportive role is 100% in-office, located in Downtown Toronto (Bloor & Charles)

Compensation: $63,297.00 per year.

Vacancy: This advertisement is to source one permanent, full-time vacancy.

AI - ACTRA National does not use AI in the recruitment & selection process.

If you’re organized, dependable, and take initiative to keep things running smoothly, we’d love to hear from you. Apply today and help keep ACTRA National moving forward.

Please submit your resume and cover letter (yes, we read them) detailing how you will bring your expertise to the role and become our next Office Clerk to . Quote: ‘2025-14WP Office Clerk’ in your subject line.

ACTRA (Alliance of Canadian Cinema, Television and Radio Artists) is the national union of over 30,000 professional performers working in English-language recorded media in Canada, including TV, film, radio, and digital media. ACTRA’s principal role is to negotiate, administer and enforce collective agreements to provide performers with equitable compensation as well as safe and reasonable working conditions.

ACTRA is committed to employment and pay equity, and we encourage applications from all equity seeking groups, including but not limited to, Indigenous and other racialized communities, people with disabilities, and LGBTQ2+ communities. In compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’) we provide the accommodations necessary to ensure full participation in our recruitment processes. If you require an accommodation during any stage of the recruitment process, please notify Human Resources.