Job Posting: Bookkeeper & Administrative Assistant (Part‑Time)

Employment Type: Part‑Time
Location: Prince George, BC
Works Closely With: Executive Team
Organization: The POUNDS Project Society

About The POUNDS Project Society

The POUNDS Project Society is a low‑barrier, Indigenous and peer‑led harm reduction organization committed to culturally safe, trauma‑informed, and community‑rooted care. We value lived and living experience, relational accountability, and ethical stewardship of information. Our team works collaboratively to support people who use substances through evidence‑based, compassionate services.

Position Summary

The Bookkeeper & Administrative Assistant supports the financial and administrative systems that keep the organization running smoothly. This part‑time role focuses on maintaining accurate financial records, processing payroll in Sage 50 Canada, and assisting with day‑to‑day administrative tasks.

The position requires strong attention to detail, excellent organizational skills, and a commitment to trauma‑informed, culturally safe, and anti‑oppressive administrative practices. The role works closely with the Executive Team to ensure financial accuracy, operational consistency, and ethical information management.

Key Responsibilities

Bookkeeping & Financial Support

• Enter and maintain financial transactions in bookkeeping software.
• Receive, verify, and prepare timesheet information for payroll.
• Process payroll in bookkeeping software (Sage 50 Canada).
• Track organizational expenses, receipts, reimbursements, and petty cash.
• Assist with month‑end and year‑end preparation for external accountants.
• Maintain accurate financial records in alignment with privacy, confidentiality, and data‑sovereignty principles.

Administrative Support

• Maintain organized internal filing systems (digital and physical).
• File administrative and payroll‑related onboarding documents.
• Track benefits, PTO, and statutory holiday pay.
• Assist with WorkSafeBC administrative requirements (reporting, documentation, follow‑up).

Collaboration & Communication

• Work collaboratively in a harm‑reduction, peer‑inclusive environment.
• Communicate clearly and respectfully with staff, partners, and community members.
• Uphold trauma‑informed, anti‑oppressive, and culturally safe administrative practices.

Qualifications

• Experience in bookkeeping, financial administration, or nonprofit administration.
• Familiarity with Sage 50 Canada is required.
• Strong understanding of confidentiality, privacy, and ethical data stewardship.
• Excellent administrative, organizational, and documentation skills.
• Strong communication and interpersonal skills.
• Lived experience is welcomed and valued.