Development & Events Coordinator 

ABOUT THE TORONTO BIENNIAL OF ART

The Toronto Biennial of Art’s mission is to make contemporary art accessible to everyone. 

A ten-week event every two years, the Biennial commissions artists to create new works for a city-wide exhibition in dialogue with Toronto’s diverse local contexts. Year-round public and learning programs bridge Biennials and invite intergenerational audiences to explore the ideas that inspire our events. Building upon past editions and offering new ways of seeing and listening, each Biennial connects people to spark meaningful dialogues and imagine new futures. 

For detailed information on the impact of the Biennial, please read our latest Evaluation Report.

JOB DESCRIPTION

The Development Coordinator is the lynchpin of the Development team. Reporting to the Director of Development, the Coordinator supports all functions of the Development team in donor relations and fundraising, including from government, foundation, corporate, and individual giving. The Coordinator will support donor and prospect cultivation and solicitation as well as donor stewardship and reporting. The Coordinator provides administrative, research, and operational support to the Development team. The Coordinator also plays a key role in planning and logistics for donor cultivation and stewardship events. 

Key responsibilities of the position include:

• Create, maintain, and archive all donor and donation records, including Salesforce database records

• Produce reports and tracking documents from the Salesforce database

• Maintain financial tracking of donations in collaboration with the Manager, Finance & Administration

• Oversee payment and pledge tracking and reminders

• Manage the Canada Helps account and donations

• Prepare and maintain all giving documents including donor and sponsorship agreements, in-kind gift agreements, invoices, tax receipts, and letters of acknowledgment 

• Create, maintain, and ensure the accuracy of donor and sponsor lists for recognition in print publications and website

• Ensure proper donor recognition and benefit delivery in collaboration with internal and external partners

• Create and maintain donor spreadsheets, revenue and deposit tracking, prospect sheets for campaigns, and other tracking documents as required

• Support senior level volunteers and leadership with donor and prospect relations, including tracking engagement 

• Prepare solicitation materials including emails, letters, and proposals 

• Support data collection and creation of donor reports and stewardship materials

• Coordinate and manage the donor and sponsor benefits program, including special events and tours, including invites, ticketing, emails, guest lists, and liaising with other internal teams

• Conduct ongoing prospect research and prepare prospect research reports

• Lead donor cultivation and stewardship event planning and logistics, including coordinating with vendors and partners, developing run-of-show documents and remarks, developing invitations and invitation lists, drafting communications, etc.

• Assist with grant writing as needed

QUALIFICATIONS:

• 2-3 years of experience in a fundraising environment or transferable skills and experience

• Excellent interpersonal skills and experience working with internal and external stakeholders

• Excellent verbal and written communication skills, with experience drafting compelling communications

• Experience in planning and event logistics

• Proficiency in applicable computer programs (Google Suite, Canva, CMS/Wordpress) 

• Experience with a database such as Salesforce or Raiser’s Edge

• Knowledge of legal regulations governing fundraising practices as they relate to not-for-profit and charitable organizations

KNOWLEDGE, SKILLS & CAPACITIES:

• Thrive in a collaborative environment and possess the ability to foster strong internal and external relationships

• Passion for arts and culture

• Commitment to anti-racism, anti-oppression, and equity 

• Flexible and responsive 

• Exceptional administrative and organizational skills

• Highly organized with strong attention to detail 

• Ability to work flexible hours including evenings and weekends depending on operational requirements

Compensation: $55,000 salary and mobile phone subsidy. 

Term: until December 15, 2026

Location: Our offices are located at 32 Lisgar Street in Toronto.

Other Benefits:

• Hybrid working arrangements

• Annual winter holiday office closure

• Professional development allotment 

• Optional monthly arts and culture outings during work hours

• 10 sick days and 3 personal days annually

• 2 weeks vacation

Toronto Biennial of Art is an equal opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, all gender and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to Toronto Biennial of Art.

To apply, please submit a cover letter and résumé combined into a single PDF document, saved as FirstName_LastName.pdf to with the subject line Development Coordinator. Applications will be reviewed on a rolling basis until the position is filled. Only select applicants will be contacted for an interview and applications will be reviewed on a rolling basis.