Job Title: Permanent Executive Administrative Assistant

Location: National Office, Toronto

Position:

Unifor has a permanent opportunity for an Executive Administrative.  The role involves supporting senior executives and their team who oversee many departments and projects within the union.  You must be highly organized, efficient, can prioritize tasks, and have a strong interest in building the union though the support of a variety of different initiatives and files.

Duties and responsibilities include, but are not limited to:

• Perform administrative functions in a punctual and professional manner;
• Provide exemplary member service and accurate information while managing correspondence to and from Unifor leadership, staff, government, external high ranking officials, other labour organizations, media, and others;
• Manage the schedule and travel arrangements; 
• Use grammatical expertise to compose, format, and edit often complex and sensitive letters, memos, correspondences, reports and presentations from draft stage to completion;
• Event and meeting coordination both onsite and offsite;
• Perform real time note-taking, sending follow-up actionable items, and keeping track of deliverables;
• Provide back-up support to leadership and senior staff as directed through the President’s office.
• Protecting and being privy to confidential materials and information consistent with Unifor’s confidentiality policy.

Position Requirements:

• Post-secondary education, diploma or equivalent preferred;
• A minimum of five (5) years’ experience in a similar role;
• Demonstrated ability to organize and coordinate executive work schedules.
• Established ability to work with confidential information;
• Strong time management skills.
• Highly motivated self-starter with ability to work independently as well as in a team environment;
• Excellent interpersonal, written and verbal communication skills, including effective phone skills, to different audiences;
• Strong language skills, including writing, editing and proofreading in both official languages (English and French).
• Impeccable attention to detail;
• Advanced knowledge of Microsoft Outlook and Office (Word, Excel and PowerPoint);
• Potentially available and prepared to work long hours (nights and weekends) and travel for extended periods as needed.

Interested applicants may forward their application for this position by sending an email noting the position title in the subject line to   before 5:00 pm on Wednesday February 25, 2026.

This job posting is for an existing vacancy.  The expected compensation for this position is $69,407.52-$99,153.60 per year as per the collective agreement.