This is a part-time contract position scheduled to work 7 hours per week, from April 6, 2026, to March 31, 2027. ( Tuesday and Thursday between 9:30 A.M. to 1:00 P.M.)

DUTIES

•         Coordinate participant recruitment, intake, and registration for each program cohort.

•         Support the Program Manager in developing and executing the project plan, including timelines, deliverables, and program schedules.

•         Schedule classes, workshops, guest speakers, mentorship sessions, and site visits, ensuring all logistics are in place.

•         Act as the first point of contact for participants, providing information, answering questions, and making internal or external referrals as needed.

•         Provide administrative support to instructors, facilitators, and guest speakers, including preparing materials and managing digital files.

•         Collect, maintain, and update attendance records, program documents, learning materials, and digital platforms (Teams, Zoom, etc.).

•         Monitor participants’ progress, engagement, and support needs throughout each cohort.

•         Coordinate with program trainers to support the development of curriculum, training materials, and mobile‑accessible learning content.

•         Liaise with employers, community partners, and mentorship organizations to facilitate guest speaker visits, mentorship opportunities, or potential job placements.

•         Organize information sessions for participants, partner agencies, and potential employers.

•         Assist with outreach and marketing of program information to prospective participants, employment services, and newcomer‑serving organizations.

•         Conduct data collection and compile written and statistical program reports required by the agency or funder.

•         Support the implementation of program evaluation activities, including collecting and summarizing participant and instructor feedback.

•         Research and maintain up‑to‑date information on digital literacy trends, sector‑specific tools, and labour market conditions relevant to program content.

QUALIFICATIONS

•         Community College diploma or equivalent; preference for candidates with a Career and Work Counselling diploma or related credential.

•         Minimum 6 months of experience coordinating a newcomer language or skills training program.

•         Strong coordination, organizational, administrative, and interpersonal skills.

•         Knowledge of digital platforms, learning management systems, and best practices in online or hybrid program delivery.

•         Proficiency with Internet, email, Windows applications, and virtual communication platforms (e.g., Zoom, Teams).

•         Experience delivering or supporting information sessions both virtually and in-person.

•         Ability to work flexible hours as required.

•         Strong teamwork and leadership skills; ability to collaborate with instructors, employers, and partner organizations.

•         Excellent verbal and written communication skills.

•         Ability to speak another language is considered an asset.

•         Access to a vehicle is an asset.

•         TESL Ontario certification is an asset (not required).