Job Description

Job Title: Payroll Administrator

Based at: Edmonton

Reports to: Director of Finance

Hours of work: Monday-Friday, Daytime shifts

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OUR MISSION

Because of the life-changing gospel of Jesus Christ, Hope Mission exists to serve the physical, emotional, and spiritual needs of those in search of help, healing, and hope.

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Job Summary:

We are seeking a highly organized and detail-oriented Payroll Administrator. As a Payroll Administrator, you will play a crucial role in ensuring accurate and timely processing of payroll for our employees. Your meticulous attention to detail, knowledge of payroll systems and regulations, and commitment to confidentiality are essential.

Major Duties and Responsibilities: 

• Process Payroll: Execute end-to-end payroll processing activities for salaried and hourly employees using Sage 300, including calculating wages, salaries, deductions, and adjustments accurately and in compliance with relevant laws and regulations.
• Prepare, verify, and process all employee payroll-related payments including regular pay, benefit payments, and special payments such as bonuses and vacation pay.
• Provide employees with support for Time and Attendance module in Manusonic.
• Support onboarding and offboarding of employees including issuing ROEs.
• Prepare and reconcile information returns (T4s) and summaries to the CRA.
• Support preparation of monthly journal entries and account reconciliations as needed.
• Maintain Payroll System: Manage and update payroll system, ensuring accurate employee records, tax information, and deductions.
• Stay up to date with provincial and federal tax regulations and ensure accurate tax withholding, reporting, and remittance to appropriate agencies.
• Employee records: Maintain and update employee payroll records, including personal information, salaries, and benefits, ensuring confidentiality and data accuracy.
• Timekeeping and Attendance: Monitor and review employee timekeeping and attendance records, resolve discrepancies, and make necessary adjustments for accurate payroll calculation.
• Benefits Administration: Collaborate with HR to administer employee benefits, such as health insurance, retirement plans, and leave management, ensuring accurate payroll deductions and contributions for salaried and hourly employees.
• Payroll Reporting: Prepare and generate payroll requests, including payroll summaries, tax reports, and other ad-hoc reports as required.
• Compliance and Auditing: Assist with internal and external audits related to payroll, ensuring compliance with legal and organizational requirements.
• Payroll Inquiries: Respond to employee inquiries regarding payroll, tax withholdings, deductions, and other related matters in a timely and professional manner.
• Process improvements: Continuously identify opportunities for process improvements, automation, and streamlining of payroll procedures, enhancing efficiency and accuracy
• Other duties as required.

Minimum Qualifications and Skills:

•  Post-secondary education in Payroll Management, Accounting, and Finance is required. PCP designation with the Canadian Payroll Association is preferred but not required.
• Minimum 3 years Canadian payroll processing experience as a Payroll Administrator or Payroll Specialist is required.
• Experience with Sage 300 Payroll Accounting Software is preferred.
• Proficiency with Microsoft Office applications (i.e. Word, Excel, Outlook).
• In-depth knowledge of payroll processing, tax regulations, and employment laws.
• Able to build strong working relationships.
• Strong analytical skills with the ability to resolve payroll discrepancies.
• Exceptional attention to detail and a high level of accuracy in data entry and record-keeping.
• Strong time management and organizational skills, with the ability to meet strict deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Other Requirements:

• Being a Christian Organization, we require our employees to agree with and sign the Hope Mission Statement of Faith.
• Cover letter stating why you wish to work with a Christian organization.
• Must be legally entitled to work in Canada on a full-time basis.
• Able to provide Criminal Record Check and Vulnerable Sector Search
• A letter of reference from a ministry or church is an asset
• Adherence to Hope Mission’s Policies and Procedures.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.