Job Description

Job Title: Executive Assistant

Based in: Edmonton

Reports to: Director of Women’s Programs and Recovery

Hours of work: Monday – Friday, 8-hour shifts

Start date: Immediate

Status: Full Time 

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OUR MISSION

Because of the life-changing gospel of Jesus Christ, Hope Mission exists to serve the physical, emotional, and spiritual needs of those in search of help, healing, and hope.

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Job Summary:

The Executive Assistant provides high-level administrative, operational, and organizational support to ensure smooth day-to-day operations across departments and strategic initiatives. This role blends traditional executive-level support with broader administrative coordination functions. The ideal candidate is detail-oriented, organized, personable, tech-savvy, and committed to supporting a mission-driven Christian non-profit environment

Major Duties and Responsibilities:

• Manage calendars, coordinate meetings, and oversee scheduling logistics.
• Prepare, edit, and format correspondence, reports, presentations, and grant documents.
• Prioritize and respond to incoming emails, calls, and requests on behalf of senior leadership when appropriate.
• Coordinate travel arrangements and meeting preparations.
• Support strategic initiatives, special projects, and research assignments.

General Administrative & Office Support

• Provide administrative support to multiple departments and senior staff.
• Maintain organized digital and physical filing systems.
• Assist with data entry, database management, and updating organizational records.
• Respond to internal and external inquiries in a professional and timely manner.
• Assist with procurement, supply orders, and invoice processing.

Minimum Qualifications and Skills:

• 2+ years of previous experience as an Executive Assistant or in a similar administrative role.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and maintain accuracy under pressure.
• Able to work well independently and collaboratively in a mission-driven team environment.
• High level of discretion and professionalism.
• Passion for the organization’s mission and values.

Preferred Skills

• Experience supporting fundraising and development activities.
• Knowledge of non-profit governance and board relations.
• Ability to work independently and collaboratively in a mission-driven environment.

Other Requirements:

• Being a Christian Organization, we require our employees to agree with and sign the Hope Mission Statement of Faith.
• Cover letter stating why you wish to work with a Christian organization.
• Must be legally entitled to work in Canada on a full-time basis.
• Able to provide Criminal Record Check and Vulnerable Sector Search
• A letter of reference from a ministry or church is an asset
• Adherence to Hope Mission’s Policies and Procedures.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.