About the Jericho Learning Centre

The Jericho Hill Homelearner Society operates the Jericho Learning Centre, a cooperative learning community dedicated to enriching the lives of homeschooling and online-schooling children and youth in the Greater Vancouver area.

Located at Jericho Hill Centre (4196 West 4th Avenue, Vancouver), the Centre offers group enrichment classes taught by talented, local specialist teachers. Programs span a wide range of disciplines — from creative writing and improv to board game design, STEM, debate, visual art, theatre, and more — for learners between the ages of 8 and 17.

The Centre's core mission is to reduce isolation among home learners by offering engaging, in-person group learning experiences that build community, develop communication and leadership skills, and support the overall well-being of learners and their families. The program is inclusive and accessible, serving learners with a diverse range of learning styles and needs, including those with dyslexia, autism, anxiety, giftedness, and other learning differences.

Over the past year, the Jericho Learning Centre delivered 31 educational courses and hosted multiple workshops and events. The organization is run primarily by a dedicated community of volunteer parents and is governed by a Board of Directors.

Position Overview

The Jericho Hill Homelearner Society is seeking a highly organized and community-minded Operations & Program Coordinator to support the day-to-day operations of the Centre.

Working closely with the volunteer leadership team, the Operations & Program Coordinator helps coordinate communications, class scheduling, membership and family support, workshops and events, and organizational administration.

This is a part-time contract position averaging approximately 10-15 hours per week. The role is hybrid, combining remote administrative work with on-site presence at classes, workshops, and special events at Jericho Hill Centre. Workload varies throughout the year, with greater activity during the fall, winter, and spring program terms and more flexibility during the summer.

Key Responsibilities

Marketing & Communications

• Coordinate marketing and communications for classes, workshops, and events

• Manage social media platforms and digital communications, including posting class schedules, photos, and videos

• Maintain and update the organization's online presence and class listings on community platforms (e.g., Jericho Learning Centre Facebook group, UBC/Westside Vancouver Homelearners Social Group, Teen Homelearners Vancouver)

• Coordinate promotional materials and course descriptions each term

• Create or coordinate graphic materials for marketing and communications

Membership & Family Coordination

• Coordinate regular communications with enrolled and prospective families, including term schedule emails and course updates

• Respond to inquiries from families about classes, registration, fees, and accessibility

• Maintain the email list of current, previous, and interested families

• Support families with payment plans and scholarship/reduced-fee arrangements

• Liaise between teachers, volunteer coordinators, and families

Program & Class Support

• Provide on-site operational support during select classes, workshops, and events

• Track learner attendance and support class logistics

• Assist with preparation and distribution of class materials and course descriptions each term

• Maintain internal calendars and scheduling across the fall, winter, and spring terms

• Support families with technical questions related to registration

Workshop & Event Coordination

• Coordinate logistics for occasional (once or twice yearly) workshops and special events (e.g., craft fairs, field trips, Shakespeare workshops, seasonal events)

• Support on-site and off-site event delivery, including set-up, clean-up, and volunteer coordination

Volunteer Coordination

• Coordinate volunteer communications and scheduling
  

Teacher Recruitment & Liaison

• Support recruitment of specialist teachers and workshop facilitators

• Coordinate teacher onboarding, Criminal Record Checks  and scheduling

• Serve as a point of contact for teachers regarding logistics and program support

Administration & Organizational Support

• Maintain organizational systems including Google spreadsheets and files

• Liaise with the treasurer on financial administration

• Maintain administrative records 

Board & Strategic Support

• Support strategic planning initiatives and board projects

Funding & Fundraising Support

• Assist with grant applications 

• Track grant deadlines and reporting requirements

• Assist with applications to home-learning school funding programs so families can apply learner funds toward classes

Facilities & Storage

• Support equipment and storage organization at Jericho Hill Centre

The purpose of this Role:

The Operations & Program Coordinator helps ensure that the Jericho Learning Centre's programs, classes, and communications run smoothly and that the community of learners and families feels well supported.

Success in this role may include:

• Families receive clear, timely communications each term with up-to-date class schedules and course descriptions

• Classes, workshops, and events are well organized, well supported, and accessible to a diverse range of learners

• Social media and online communications effectively promote the Centre's programs and build community

• Administrative systems, and digital files are organized and accessible

• Grant applications and operational tasks are completed accurately and on schedule

• Teachers and parents feel well supported in delivering the Centre's programs and mission

• New families feel welcomed and find it easy to get started with the Jericho Learning Centre

Work Environment

The Jericho Hill Homelearner Society operates as a community-run cooperative, supported by a dedicated volunteer community of parents, grandparents, and family members, and governed by a Board of Directors. The organization values inclusivity, collaboration, and accessibility.

This role combines independent administrative work with hands-on community support. Much of the administrative work can be completed remotely, while some responsibilities require on-site presence at Jericho Hill Centre (4196 West 4th Avenue, Vancouver).

The organization is committed to serving a diverse community of learners, including those with a wide range of learning differences, and fosters a welcoming and inclusive environment for all.

Reporting Structure

The Operations & Program Coordinator reports to the Board of Directors and works in close collaboration with the parent  volunteers, teachers, and families to support the programs and operations of the Jericho Learning Centre.

Qualifications

The ideal candidate will bring many of the following skills and experiences:

• Experience in nonprofit administration, community programming, or education

• Strong organizational and project management skills

• Experience managing social media and digital communications

• Experience with graphic design tools such as Canva or similar platforms

• Comfort working with Google spreadsheets

• Strong written communication and interpersonal skills

• Ability to work independently within a volunteer-led, community-based environment

• Experience working with volunteers, families, or youth programs is an asset

• Familiarity with grant writing is an asset

• An interest in or familiarity with home learning, alternative education, or inclusive learning communities is an asset

Compensation

• Contract position

• Approximately 5-15 hours per week (seasonal)

• $25-$30 per hour, depending on experience

• Flexible scheduling, with some on-site commitments during classes, throughout the fall, winter, and spring terms

Equity and Inclusion

The Jericho Hill Homelearner Society is committed to creating a welcoming and inclusive environment for all members of our community.  We encourage applications from individuals of diverse backgrounds, experiences, and perspectives. We recognize that candidates may bring a wide range of skills and experiences to the role and welcome applicants who meet many — though not necessarily all — of the listed qualifications.