Job Title: Human Resources Assistant (HRA)
Based at: Edmonton
Employment Type: 8:00-4:00, Monday-Friday

Status: Full Time Temporary (6-month contract)

Start Date: Immediate

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OUR MISSION

Because of the life-changing gospel of Jesus Christ, Hope Mission exists to serve the physical, emotional, and spiritual needs of those in search of help, healing, and hope.

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Position Summary: 

The Human Resources Assistant will develop and assist in data management, staff opportunities, communication, resources, and materials within the programs and services of Hope Mission. The Human Resources Assistant will also work in a team setting providing customer service to all employees within Hope Mission. 

Major Duties and Responsibilities:

• Inputs information into our database system, ensuring our records are up-to-date and accurately created and maintained; 
• Collects employees' information and gets it ready for Payroll (Finance Department) and Human Resources, to ensure that employees are paid accurately at all times. 
• Administers and monitors various staff-related programs as required, to support functional and corporate objectives. 
• Prepares standard and ad-hoc reports in order to provide managers and employees with accurate information when needed. 
• Completes special projects as assigned by Management to ensure current and efficient processes, practices, and procedures. 
• Provides support to his/her team and performs other duties as assigned in order to contribute to the efficiency and service levels of the department. 

• Assist in the implementation of new policies, best practices, programs, procedures and standards for the organization. 

• Participate in staff-related projects as required, including health & safety programs, training plan and internal communications.

• Collecting, entering and organizing paperwork that is sent by other departments 

• Responsible for the data entry and maintenance of work benefits information.
• Ensure that requested time off is tracked properly and up-to-date.
• Examine timesheets submitted by other departments.
• Reconcile the information submitted to Finance and Human Resources for the purpose of accuracy.
• Attend meetings in different locations when required.
• Follow up on and process WCB and Long-Term Disability claims.
• Active involvement in the organization of staff related events.
• Assist in trainings and special presentations as requested by management.
• Attend Occupational Health & Safety meetings as required.
• Other duties as assigned.

Minimum Qualifications and Skills:

• Knowledge of OH&S and Alberta Employment Standards.
• Familiar with Alberta Human Rights legislation. 
• Excellent time-management and organizational skills. 
• Proficiency in MS Office: extensive knowledge of Excel, word processing, and database software.
• Knowledge and experience with databases.
• Good knowledge of general employment policies, procedures, and best practices; analysis and auditing skills would be an asset.
• Highly detail-oriented.
• Ability to work independently and within a team. 
• Ability to work well under time pressure. 
• Full understanding of professional ethics.
• Customer service would be an asset. 
• Superior telephone manners and etiquette.

Other Requirements:

• Being a Christian Organization we require our employees to be in agreement and sign the Hope Mission Statement of Faith.
• Cover letter stating why you would like to work in a Christian organization.
• Must be legally entitled to work in Canada on a full-time basis.
• Able to provide Criminal Record Check with a Vulnerable Sector Search and a Child Intervention Record Check
• A letter of reference from a ministry or church is an asset
• Adherence to Hope Mission’s policies and procedures

We thank all applicants for their interest; however, only those selected for an interview will be contacted.