Administrative and Board Support

Job Posting: #2026-07

Job Title: Administrative and Board Support

Vacancy: This posting is for a new role

Reporting to: Executive Director

Starting Date: September 1 2026

Compensation for this role is expected to be between 55K – 60K annually

Employment type: Full-time with benefits, an average 37.5 hrs /week on site at Hospice Wellington, Guelph. Some evenings and occasional weekend work as needed. Current office hours of operation are Monday to Friday 8:30 a.m. to 4:30 p.m. Eastern Time.

Are you an organized, detail-oriented professional with a heart for compassionate care? Hospice Wellington is seeking a dedicated Administrative Support professional to act as the vital link for our Board of Directors. Reporting to the Executive Director, you will play a meaningful behind-the-scenes part in our mission, ensuring our leadership team has the seamless coordination, governance support, and clear communication necessary to guide our hospice palliative care initiatives.

If you excel at managing details and want to contribute to a cause that truly matters, we would love to welcome you to the team. Hospice Wellington serves three audiences – people with an end-of-life diagnosis, their caregivers, and people dealing with grief anywhere in Guelph-Wellington.

This is a full-time position, 37.5 hours a week, working from the Hospice Wellington office at 795 Scottsdale Dr. in Guelph. Occasional evening and weekend work for Hospice Wellington meetings and events will be required as necessary. The duties of this job are subject to change.

Key Responsibilities include:

•         Governance Support: Coordinate board meetings, committee sessions, and annual general meetings.

•         Minute-Taking: Record accurate, high-quality minutes and track action items during board meetings.

•         Communication Link: Manage all correspondence between directors, executive leadership, and stakeholders.

•         Information Management: Maintain secure, confidential digital archives of governance documents and bylaws.

•         Administrative support to the organization as needed: Information technology and equipment set up

•         Annual Insurance renewal

•         Sharepoint administration for the organization (support with files, policies, protocols)

•         Coordination of Quarterly Full Staff meetings for the organization (agenda, minutes, event preparation)

•         Other duties and special projects as assigned by Executive Director

Qualifications:

•         Experience: Minimum 3 years of administrative experience, preferably supporting executives or a board in a non-profit organization

•         knowledge of governance practices for non-profit board of directors

•         Technical Proficiency: Master Microsoft Office 365, Google Workspace, and board portal software (e.g., Sharepoint).

•         Sector knowledge: Previous experience in healthcare, hospice or non-profit sectors is highly valued

•         Self-motivated, organized, attention to detail, rapid turn arounds with information delivery

•         Police Check required

What We Offer:

•         A positive, supportive, and inclusive work environment

•         Working within a collaborative environment of staff and volunteers who are dedicated to the mission and vision of Hospice Wellington

•         Ongoing training and development opportunities

•         Excellent Extended Health & Dental Benefits, Life Insurance and LTD, GRSP, Health Spending Account (HSA)

•         Access to Employee Assistance Program (EAP)

If YOU think that you would have skills and compassion to share on this team,

we would like to speak with you.        

Please express interest by cover letter and resume  and reference job posting #2026-07 Attention: Hiring Committee

Posting closing date: Wednesday, July 15th, 2026.

As an equal opportunity employer, Hospice Wellington is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity-seeking groups including women, racialized and Indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

Accommodation is available during all aspects of the recruitment process. If you require accommodation, please make your request known when contacted.

Please note we do not use AI technology to assist in the screening and selection process.

We thank all applicants for their interest; those who are selected from your resume presentation and experience will be contacted for an interview.