Data Record Clerk

Human Resources

Contract Part Time Position: 21 hours per week

Contract Period: August 2026 to November 2026

Salary: $18.86 per hour

Location: Lakeshore

This is an existing opening. Artificial Intelligence tools may be used to screen candidates.

Organization Background

LAMP Community Health Centre is a multi-service, community based charitable organization that provides a wide range of programs and services to improve a person's health. LAMP uses a co-ordinated approach to connect people to medical services and other programs that build personal resources. By providing services that improve physical, emotional, social and economic well-being, people can better control their health and environment.

Our organization is grounded in principles of health equity, and we are committed to delivering services and programs through an anti-racism, anti-oppression lens.  We strive to create a healthier community by putting people first and addressing systemic barriers to care.

Job Summary

At the heart of our work is an interdisciplinary approach that delivers holistic, community-based care – with a strong focus on individuals who experience barriers to accessing health services.  Our team is deeply committed to inclusivity and works within the social determinants of health framework, emphasizing prevention, health promotion, and client education.

Under the direct supervision of the Director, Human Resources department, the Data Record Clerk will be responsible for converting physical documents into digital records, organizing electronic files, maintaining document accuracy and ensuring secure record management in accordance with organization procedures. This role ensures data integrity, maintains electronic filing systems, and supports efficient document retrieval and records management across the organization.

Primary Responsibilities

•         Responsible for Scanning, digitizing, and upload physical documents.

•         Index, categorize, and organize digital files according to company standards.

•         Verify the accuracy and completeness of digitized records.

•         Perform quality checks to ensure scanned documents are clear, legible, and properly filed.

•         Maintain confidentiality and security of sensitive information.

•         Retrieve, archive, and manage electronic records as required.

•         Update databases and electronic filing systems with accurate information.

•         Identify and resolve discrepancies, duplicate records, and missing documentation.

•         Assist with records retention and document disposal processes in accordance with company policies.

•         Generate reports related to document tracking and digitization progress.

•         Collaborate with departments to ensure proper document handling and storage.

•         Compare data with source documents, or re-enter data in verification format to detect errors.

•         Store completed documents in appropriate locations.

•         Maintain logs of activities and completed work.

•         Demonstrates good and safe work habits and maintains a clean working environment.

•         Work collaboratively with staff and community partners to deliver program and communications goals.

•         Support all administrative and data-entry tasks as assigned.

Required Qualifications

•         A minimum of a High school diploma is required

•         Minimum 1 year of experience in data entry, document management, records administration, or a similar administrative role is required.

•         Experience working in a healthcare sector is preferred

•         Ability to manage large volumes of documents while maintaining accuracy.

•         Experience handling confidential and sensitive information.

•         Strong attention to detail and organizational skills.

•         Strong written and verbal communication skills.

•         Creative and passionate with a desire to learn, roll up their sleeves and lead with a client-centred approach and self-motivated mindset.

•         Ability to balance all job requirements in a busy atmosphere, including responding promptly to all communication.

•         Experience with records management or document control.

•         Familiarity with digital transformation or records digitization projects.

What We Offer

For qualifying full-time and part-time employees and pro-rated to full time equivalent:

Comprehensive Health & Wellness Coverage

•         Extended health and dental: coverage for prescription drugs, vision, health practitioners and more

•         Group life insurance

•         Employee Assistance Program (EAP): free, confidential support

•         Healthcare discounts via Altum Health for services like massage therapy and physiotherapy

•         Free access to Calm (meditation, sleep stories, self-care tools) and access to employee engagement platform Motivosity

•         4 weeks of vacation to start plus paid sick days

•         11 paid statutory and organizational holidays

•         Pension: membership in the Healthcare of Ontario Pension Plan (HOOPP) 

Growth, Purpose & Community Impact

•         Paid orientation, ongoing training, and professional development opportunities

•         On-site and e-learning, plus access to course fee support

•         Opportunities to serve diverse communities through inclusive, client-centered care

•         Collaborative work environment focused on innovation and continuous improvement

•         Active involvement in internal/external committees and community partnerships

•         A workplace committed to equity, diversity, and removing barriers to accessibility

 LAMP Community Health Centre is dedicated to achieving a workforce that reflects the diversity of the community it serves and encourages applications from equity seeking groups.  Requests for accommodation due to disability can be made at any stage in the recruitment process.