Bookkeeper – Learning Disabilities Association of Alberta

Position Type: Contract

Location: Alberta (remote) • Hours: 10–15/month • Rate: $35–$50/hr

 About LDAA

The Learning Disabilities Association of Alberta (LDAA), founded in 1968, supports Albertans with learning disabilities and those who care for them. Our mission is to empower individuals, families, educators, and professionals through education, collaboration, and advocacy. Our work focuses on:

•       Education: courses and webinars for educators, parents, and adults

•       Collaboration: partnerships with Alberta organizations, school boards, government, and service providers

•       Advocacy: awareness‑building, communication, and community engagement

Position Overview

The Bookkeeper supports LDAA’s financial operations by maintaining accurate records, processing transactions, managing accounts receivable for the Learner’s Licence Prep Kits, and preparing financial reports that guide organizational decision‑making. This role is essential to ensuring strong financial stewardship and compliance with nonprofit funding requirements, including AGLC casino reporting.

Key Responsibilities

Financial Record‑Keeping & Accounts Receivable (A/R)

• Maintain accurate and up‑to‑date financial records in QuickBooks Online (QBO).
• Manage all accounts receivable, including invoicing, tracking payments, and reconciling Prep Kit sales.
• Process incoming payments from registries, partners, and customers.
• Monitor outstanding invoices and follow up on overdue accounts.
• Reconcile bank and credit card accounts monthly.

Accounts Payable (A/P) & Operational Processing

• Process vendor invoices, reimbursements, and payments.
• Maintain organized digital financial files and documentation.
• Support the Executive Director with financial documentation for grants, funders, and program reporting.

Reporting & Compliance

• Prepare monthly financial statements for the Executive Director and Board.
• Support the Treasurer and Executive Director in preparing year‑end documentation for the annual audit.
• Ensure financial records comply with LDAA policies, CRA requirements, and nonprofit best practices.

Funding & Grant Reporting (Including AGLC)

• Prepare financial documentation required for funding bodies, including AGLC casino reporting, grant financial summaries, and program‑specific financial reports.
• Track eligible and ineligible expenses according to AGLC guidelines.
• Work with the Executive Director to ensure all funding reports are accurate, complete, and submitted on time.
• Maintain organized records to support audits and compliance reviews.

Budget & Planning Support

• Assist with budget tracking and forecasting.
• Provide financial data and insights for program planning, fundraising, and revenue projections.

Collaboration & Communication

• Work closely with the Executive Director to ensure timely financial updates.
• Provide clear, accurate information to the Treasurer and Finance & Audit Committee.
• Communicate professionally with registries, vendors, and partners as needed.

 Qualifications

• Diploma or certification in bookkeeping, accounting, or related field.
• Minimum 4 years bookkeeping experience; nonprofit experience preferred.
• Proficiency with QuickBooks Online (required).
• Strong understanding of accounts receivable, invoicing, reconciliation, and audit preparation.
• High attention to detail, accuracy, and confidentiality.
• Ability to work independently, meet deadlines, and manage multiple priorities.

 Application Process

If this opportunity sounds like a great fit for you, we would love to hear from you!

This posting will remain open until a suitable candidate is found. Applicants must reside in Alberta; please state your location in your application. Preference may be given to candidates in Calgary or surrounding areas. Applications will be reviewed on an ongoing basis, and suitable candidates may be contacted before the posting closes.

Learn more at www.ldalberta.ca

Please send a ***cover letter and ***resume to:   

Teresa Nelson Keller

Executive Director

We thank you for your interest.  Please note only successful candidates will be contacted.