The Financial Analyst supports COSTI's financial planning, budgeting, reporting, accounting, funding, property, and control processes. The role coordinates the bi-annual budget cycle, reviews program budgets and financial results, prepares variance analyses, and supports government and other funder submissions, year-end close, and audit requirements. The position provides dedicated financial support to assigned divisions and programs, including funder reporting, program financial analysis, and monitoring of financial performance.

In addition, the Financial Analyst supports property and lease administration activities, insurance renewals and cost allocations, and the development and maintenance of financial models, workflows, and reporting tools. Working collaboratively with program managers and the Finance team, the Financial Analyst maintains accurate financial information, provides timely analysis and practical recommendations, and contributes to sound decision-making, accountability, operational effectiveness, and continuous process improvement.

This is a full-time non-union position scheduled to work 35 hours per week.  

DUTIES

Budgeting and Financial Planning

• Coordinate and contribute to the bi-annual budgeting and financial planning processes, including preparation of the Original Budget and Revised Budget. Support program managers in preparing and completing internal budgets using the Questica or Workday budgeting platform.
• Review budget submissions for accuracy, completeness, consistency, and alignment with financial objectives.
• Prepare budget-to-actual variance analyses, provide explanations for significant variances, and recommend appropriate corrective actions to management.

Funding, Financial Reporting and Audit

• Coordinate financial activities related to provincial and municipal funding programs, including budget proposals, agreement reviews, and periodic financial reporting.
• Review monthly internal financial reports, perform variance analyses, and develop action plans to address financial issues.
• Support year-end financial close and audit processes, including agency-wide and specialized program audits, and provide auditors with the required financial documentation and information.
• Prepare budgets, financial reports, and other required submissions for assigned funders. Coordinate ad hoc financial information and reporting requests, ensuring submissions are complete, accurate, and aligned with funder requirements.
• Provide dedicated financial support to assigned divisions and programs, including uploading program information in collaboration with program management; preparing quarterly reports; administering third-party client and employer agreements, stipends, and training funds; analyzing discrepancies at the transaction and program levels; advising on projected surpluses and deficits; and maintaining detailed division general ledger and dimension codes.

Accounting and Administrative Operations

• Reconcile general ledger accounts, prepare journal entries, and generate monthly financial reports as required.
• Manage company cell phone inventory and service plans, including tracking and coordinating changes as required.
• Coordinate the preparation and submission of annual property tax rebate applications and maintain supporting documentation.
• Manage property and lease administration activities, including lease cost analysis, lease schedules, program and square-footage cost allocations, vendor coordination, review and interpretation of lease agreements, preparation of lease termination cost analyses, and related property financial reporting and long-term analysis.
• Coordinate the annual renewal of the Agency’s insurance portfolio, including Directors and Officers, general liability, and cyber insurance. Prepare renewal information and supporting documentation; coordinate and maintain Certificates of Insurance; develop and maintain insurance cost allocations by program; review coverage, claims experience, operational exposures, and other relevant risk factors; and prepare annual risk-factor and allocation recommendations for review and approval by the Director of Finance.

Process Improvement and Team Support

• Collaborate with the Finance team to establish and document financial models, workflows, policies, and procedures to improve financial processes and controls.
• Provide backup support for the responsibilities of other Financial Analysts (FAs) and Senior Financial Analysts (SFAs) as required.
• Perform other ad hoc financial analysis, reporting, and administrative duties as assigned.

QUALIFICATIONS

Education and Experience

• Bachelor’s degree in finance, accounting, or a related field, or an equivalent combination of education and experience.
• Minimum of five years of experience in financial analysis, budgeting, and accounting within a medium-sized organization. Experience in a non-profit or charitable environment is preferred but not required.
• Experience with government funding and/or in the non-profit sector is considered an asset.

Accounting, Systems and Technical Knowledge

• Experience using ERP systems, including financial and budgeting modules, is required. Experience with Workday and Questica is preferred.
• Sound knowledge of Generally Accepted Accounting Principles, financial controls, and audit requirements.
• Advanced proficiency in Microsoft Excel and Word.

Analytical, Communication and Service Skills

• Demonstrated strong attention to detail and commitment to accuracy.
• Strong critical thinking, logical reasoning, and analytical skills, with the ability to identify underlying principles, facts, and financial implications.
• Demonstrated ability to communicate effectively and provide responsive service to internal and external stakeholders at all organizational levels.
• Demonstrated ability to communicate practical recommendations to program and administrative staff in support of continuous business process improvement.

Work Style and Execution

• Demonstrated ability to work effectively both independently and as part of a team.
• Ability to manage multiple priorities, meet deadlines, and organize work effectively in a fast-paced and demanding environment.

POSITION-RELATED COMPETENCIES

• Financial Analysis and Insight: Interprets budgets, financial results, funding requirements, and operational data to identify trends, explain variances, assess risks, and provide practical recommendations.

• Accuracy and Financial Accountability: Maintains a high level of precision, completeness, documentation, and control across reconciliations, reporting, submissions, allocations, and audit support.

• Planning, Organization and Execution: Manages multiple priorities, recurring reporting cycles, deadlines, and ad hoc requests while ensuring timely and dependable delivery.

• Collaboration and Financial Partnership: Builds effective working relationships with program managers, funders, auditors, vendors, and Finance colleagues, translating financial information into clear guidance and responsive support.

• Systems Thinking and Continuous Improvement: Uses financial systems, analytical tools, documented workflows, and process knowledge to strengthen reporting, controls, efficiency, and service quality.